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Business Operations Administrator

1 month ago

Reading, United Kingdom Beale Wildlife Park Full time

Reporting directly to the Head of Business Operations you will primarily be tasked with the administration of Health and Safety and Estate Administration. The Role requires a proactive individual with excellent organisation and communication skills.

**H&S**
- Look after administration for H&S on site.
- Ensure on site compliance with legislation and H&S by requesting documentation form relevant parties and taking responsibility for the central management of this.
- Manage filing and document control for all H&S matters.
- Support the park in being compliant with Health and Safety and Policies

**Estate**
- Oversee property and estate management.
- Ensure that residential properties are effectively maintained through regular maintenance and repair bookings.
- Oversee and organise the estate terrier management and updates.
- Manage field hire bookings, lease agreements and updates.
- Liaise with tenants both residential and commercial and answer queries.
- Ensure contracts leases and agreements are filed and kept up to date.
- Review invoicing for estate matters in line with purchase order process and financial policies.

**General Duties**:
Ø Dealing with incoming and outgoing correspondence

Ø Filing and Archiving

Ø Creating and managing documents, spreadsheets and records.

Ø Compiling reports

Ø Managing and organising communication with external contractors and agents.

Ø Liaising with visitors to answer queries and resolve issues

Ø Providing occasional administrative support to other staff members to help them fulfil their role.

**Skills and Experience**
- Experience in a similar role, to have included facilities/estate/H&S administration
- Organised with acute attention to detail
- Ability to work with an existing team on site
- Customer focused with strong communication skills
- Proficient in the use of Excel
- Proficient in using Power Point
- Awareness of Health and Safety legislation
- Experience in administration of risk assessments
- Ability to multi task and prioritise workloads
- Ability to communicate at all levels
- IOSH or NEBOSH training is desirable

Contract: 35 hours per week

**Job Type**: Permanent

**Salary**: £23,660.00 per year

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Work Location: In person

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