Mobilisation Administrator

**Mobilisation Administrator**:
Bouygues Energies & Services Solutions - Waterloo (Becket House)

**Key activities**:

- Providing effective administrative support service to the Project Managers and their customers
- Delivering the financial requirements for each project PRs, POs, GRNs and financial /Webcycle queries
- Issuing of Purchase Orders and associated PO process and payments in accordance with financial procedure, involving
- Procurement, Legal and Finance teams as appropriate
- Resolving subcontractor payment queries on internal SAP system (Edifice) and processing invoices
- Supporting the logistics aspect of day 1 planning or approach to exiting a contract (e.g. “Day1 tracker”, detailing every aspect of being ready - management of uniforms, IT requests and builds, inductions etc.)
- Helping with the set-up and support of helpdesks - work order management, manuals etc
- Arranging meeting invites, attendance and updating meeting minutes / action logs
- Assisting in the development and improvement of quality documents
- Taking responsibility for focal point for all project / department related requests for stationery, PPE, security clearance, access permits etc
- Ensuring that when required customer contact is of highest quality and reinforcing company standing as highest quality service delivery
- Assisting other support services departments as and when required in fulfilling any administrative office and administrative duties

**Skills, experience, and qualifications**:
**Essential**:

- Experienced administrator with an understanding of Facilities Management
- Excellent organisational skills with the ability to multitask and work towards time driven deliverables
- Solid knowledge of Office 365 packages (MS Projects, Word, Excel, PowerPoint, and Visio)
- Flexible approach and willingness to travel to multi sites
- Previous experience in communications and reporting

**Desirable**:

- Understanding mobilisations, FM contract knowledge and understanding of P&L
Knowledge of Maximo and Edifice

**We offer an excellent benefits package including**:

- Generous holiday allowance
- Flexible working opportunities
- Pension
- Company share scheme
- Cycle to work scheme
- Season ticket loan
- Employee assistance programme (Private GP Appointments, Legal support, Counselling)
- Non contractual bonus
- Access to LinkedIn training
- Access to Bouygues Management Academy

**Why Bouygues E&S Solutions?**

Bouygues Energies & Services Solutions (BYES) is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group - a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.
In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors.
We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.

**Be Yourself**

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

**In addition, you’ll benefit from**:
Flexible benefits