Procurement Coordinator

**Procurement Coordinator (P00244) Career Grade**:
Job description

**Got an eye for finer details?**

This role is right up your street as it requires you to work accurately paying great attention to detail and to use your own initiative whilst working well under pressure.

**Do you have a procurement and supply chain background with the ability to work with operational colleagues to coordinate quotations and tenders from our supply **chain via an electronic tendering platform?**

**Do you thrive on administering multiple e-tender projects through the various stages of sourcing to contract process?**

If so, we may have the perfect job for you in our Strategic Procurement Team.

**What are we looking for?**

We are looking for a highly motivated and driven professional to join our strategic procurement team to provide support to ALL quotations and tenders issued by the Council for externally supplied works, goods and services. You will provide crucial support to these projects to ensure they meet their goals.

This will entail the day-to-day administration of the Procurement Pipeline of contracts, e-tenders and e-quotations administered via the Councils e-tendering portal.

You will provide administrative support, guidance and know-how of the e-tendering system to the service-based colleagues involved in the procurement process.

You will set up and administer e-quotations, e-tenders and contracts register records in our e-tendering software (SEBP - ProContract) working with Procurement, Legal, Audit, Service based contract administrators and Contract Relationship Officers.

In addition you will have knowledge of the Purchase-to-Pay process to advise and guide service based staff using the Finance Management System (Unit 4) to raise and manage purchase orders. Training will be provided.

You will report to the Council’s Strategic Procurement Manager (SPM) and support the continued reshaping of the Procurement service to implement the centre led procurement model to meet the needs of a broad range of internal service units.

**What’s in it for you?**
- 23-24 days annual leave plus bank holidays
- Hybrid Working
- Wide range of employee discounts at high street retailers, including supermarkets, stores and restaurants
- A Cycle to Work scheme which could save you around 20% on cycles and accessories
- Local Government Pension Scheme and shared AVC provision
- Employee Assistance Programme (free 24 hour legal, financial and personal advice for employees).

**About the role**

An opportunity has arisen for a Procurement Coordinator to join our busy and enthusiastic centre-led Strategic Procurement Team. This role links our procurement sourcing activity with that of operational services need from external supply chains.

You will;
- join a Procurement team consisting of a Manager, Procurement Contracts Officer, a Procurement Coordinator (this role) to support the sourcing activity, plus three (3) Contract Relationship Officers dealing with the delivery and management phases of live awarded contracts in each of our 3 Directorates.
- report to the Strategic Procurement Manager but work closely with operational staff in the administration of quotations and tenders.
- Quality check all tender documents prior to loading onto the Councils e-tendering portal (ProContract) to ensure that the input of all information in the Council’s procurement systems is accurate and maintained.
- Maintain the relationship with the Council’s suppliers who interface on e-tendering projects including support and advice to assist their use of the portal.
- To administer all questions and answers posted to the e-tendering portal and expedite responses where necessary.
- Carry out Financial Health checks via online portal as required for tender evaluation process.
- To provide advice to all business units on the Council’s e-tendering procedures.
- a background in procurement contract management and purchase-to-pay processes
- be able to demonstrate skills to think out of the box and produce sound procurement and supply advice that deliver sustainable, quality assured and value for money outcomes.
- Have a track record in procurement and supply chain management to maximise commercial outcomes and realise improvement opportunities through innovative approaches to the sourcing process.
- Experience of the Procure to pay process and ideally ‘user know-how’ of e-Tendering systems.

**What we can offer you**

As one of the largest districts in the country, with 6 towns and a close relationship with neighbouring conurbations, the New Forest provides a supportive environment in which everyone who works for us can help drive our aims.

We believe that all our employees make a valuable contribution to the work of the council and that’s why we encourage a trusting and open culture where each employee is supported and respected equally. We also recognise the value of a highly motivated and engaged workforce and we actively promote a go