Business Support Officer

2 months ago

Westminster, United Kingdom OPTIMUMCARE 4U LIMITED Full time

We are looking for someone with excellent finance, organisation and IT Skills.

**Purpose of Job**

The purpose of this post is to support the review and updating of circa 140 contracts relating to sexual health services that vary in complexity and value.

The role will be overseen by the Contracts Support Officer and will support the work with key partners including Commissioner (Sexual Health) and Officers, Deputy Director of Public Health, Providers and the Corporate Procurement Team to agree activity baselines and outcomes measures that will be written in to the contracts for 2014-16.

The Temporary Business Support Officer will be expected to

**Key duties and responsibilities of current role** (in bullet points):

- Produce and maintain an updated list of all the sexual health contracts by supplier and to include, service name, service area, borough in which service is delivered, unique contract identifying number, contract value, baseline data, details about when contracts are submitted to contractors and to procurement plus any other variables that will be deemed necessary
- Ensure all activity data for 2013-14 has been submitted and obtain any missing data from providers.
- Produce and maintain an issues log which highlights actions that will need to be picked up by commissioners or managers.
- Provide brief update reports to commissioners and managers which highlights progress on obtaining outstanding data.
- Support the Interim Sexual Health Support Contracts Officer in sending new contract paperwork to providers
- Manage the receipt of agreed contracts from providers and onward internal processes with the Corporate Procurement Team to ensure all agreed contracts are signed / sealed in a timely manner.
- To act as central administration for the sexual health contracts programme undertaking reasonable other duties as specified by managers
- Work closely with the Contracts Support Officer
- Develop and maintain strong working relationships with colleagues in the Sexual Health Commissioning Team and provider organisations
- Work effectively as a member of the Sexual Health Commissioning Team
- Work effectively with Corporate Teams in Westminster City Council and the Tri-Borough including Procurement and where necessary, Finance and Legal.
- Must be able to demonstrate competency in general administration and effective use of IT
- Effective work with a number of teams
- Effective action point/note taking of meetings and committee based work
- Strong competence in sourcing and analysing data
- Experience of writing and presenting information for reports and briefings to senior management
- Experience of self managing work programme to deliver results on time
- Desirable to have experience working in NHS commissioning, public health or sexual health services

**Skills/ Knowledge**:
**Please specify specific skills required, and the level of skill required**
- Ability to collect information and measure provider performance against contracted terms
- Ability to produce information for reports to disseminate to senior stakeholders,
- Excellent oral and written communication skills
- Ability to analyse material drawn from multiple sources.
- Demonstrated ability to manage own workload and make informed decisions in the absence of required information
- The promotion of equality of opportunity and good working relationship
- Able to communicate effectively with internal and external organisations and partners to a senior level
- Structured thinking approach
- Must be able to prioritise own work effectively and be able to direct activities of others

**Job Types**: Full-time, Temp to perm
Contract length: 6 months

**Salary**: From £18.50 per hour

**Experience**:

- Customer service: 5 years (required)
- Administrative experience: 5 years (required)
- public sector: 5 years (preferred)

Work Location: In person

Reference ID: scm910376

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