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Payroll & Finance Assistant
4 months ago
This is a brand-new role in a fast-growing council. We are seeking an ambitious, dynamic and proactive Deputy Responsible Finance Officer to lead and manage the finance team and finance activities across the Council.
The Town Council’s net budget is £2.5 million. In addition to its current services, a number of services will be devolved to Yeovil Town Council from Somerset Council. These include Yeovil Recreation Centre; Yeovil Country Park; South Somerset Heritage Collection; and the Octagon Theatre and Westlands Entertainment Venue.
You will need to be either AAT qualified or CCAB qualified/part qualified, with a good working knowledge of budgets, financial accounting and internal controls. The post holder will work closely with the Town Clerk/Responsible Finance Officer
**Main Purposes of the Role**
To support the Finance Team at Yeovil Town Council by contributing to the provision of a high performing and quality payroll, accounts payable and accounts receivable service.
**Summary of Responsibilities and Duties of the Job**
1. To act as a point of contact for payroll and finance related queries, providing advice and guidance to staff, suppliers and customers.
2. To process payroll transactions in accordance with agreed practises.
3. To administer all employee benefits, including enrolment, changes and terminations.
4. To maintain the payroll system with employee information, ensuring records are maintained in accordance with compliance with relevant laws and regulations, best practice, date protection and Council requirements.
5. To keep up to date with changes to payroll regulations and ensure the Council is compliant with all relevant laws and policy.
6. To be the main point of contact for all payroll enquiries
7. To manage, store, use and maintain ‘personal data’ ensuring compliance with the Council’s GDPR (General Data Protection Regulation) policy.
8. To ensure all payroll inputs and outputs are completed correctly and are auditable.
9. To complete third party information / official forms received from external agencies such as HMRC and pension provider
10. To process financial transactions (e.g.. accounts payable transactions, accounts receivable transactions) in accordance with agreed practises.
11. To support the maintenance of the financial system in terms of the accounts payable and accounts receivable.
12. To be a point of contact for accounts payable and accounts receivable enquires.
13. To attend relevant training courses as required.
14. To undertake any other duties appropriate to the post, as directed by the Town Clerk/Responsible Finance Officer.
**External and Internal Contacts**
The Mayor, Councillors, members of staff, local organisations, partner agencies, customers, suppliers and members of the public.
Face to face, telephone, written and electronic communication.
**Working Environment**
Based at Town House but may be required to work at any location within the Town and occasionally outside the Town.
**Health and Safety at Work**
Yeovil Town Council’s Health and Safety Policy and all relevant Health and Safety at Work Instructions (such as the Lone Working Policy, procedures and practice guidance) are to be considered as part of this job description.
**Equal Opportunities**
Yeovil Town Council is committed to the fair treatment of its staff, potential staff, users of its services and other stakeholders, regardless of race, gender, religion, beliefs, sexual orientation, responsibilities for dependants, marital status or disability.
Pay: £23,500.00-£26,421.00 per year
**Benefits**:
- Company pension
- Sick pay
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 27/06/2024
