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Pa / Team Coordinator

4 months ago

London, United Kingdom Wellcome Trust Full time

PA/ Team Coordinator

**Salary**: £31,150

Closing date: 28/01/2023 at 23:59

Contract type: Full Time and FTC (maternity cover)

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy, and advocacy campaigns, and building partnerships.

We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

These challenges need the bold science we support, but they won’t be solved by science alone.

We are looking for an PA/ Team Coordinator to join our team on a fixed term basis.

Where in Wellcome will I be working?

You will be working in the Communications team within Wellcome’s Corporate Affairs Department, reporting to the Associate Director of Communications.

Wellcome’s communications team runs the main communications channels through which we reach internal and external audiences, including media relations, digital and social media, stakeholder communications and internal communications, and manages our reputation. It includes communications for Wellcome Collection and Investments.

What will I be doing?

The Associate Director of Communications is looking for someone to carry out coordination and Personal Assistance duties to enable them to operate effectively. The role would also support some senior managers in the team with key operational, logístical and project-based tasks.

As a PA/ Team Coordinator, you will be responsible for:
- Diary management and administrative support for the AD of Communications- Arranging international travel and meetings- Completing expenses and process invoices- Preparing agendas, papers and materials such as.PPT slides for internal and external meetings, attending such meetings and producing minutes and actions as required- Organising team activities/away days- Overseeing the team’s remote (SharePoint and MS Teams) and office space and supplies; organise desk and IT arrangements; administer databases and shared files

What will I be doing?

To be successful in this role you should be a team player who is responsive to requests and can actively work with the team and others across Wellcome on a variety of tasks. You will also be able to identify and deliver solutions to administrative and operational challenges

We are looking for someone who has:
- PA or administration experience and the ability to multi-task, prioritise, take initiative and work to deadlines- Good written and verbal communication skills- Tactful and personable- Advanced IT Skills - excellent working knowledge of Microsoft Office software including SharePoint, PPT and Excel.- Ability to deal with people at all levels, proactive in building relationships and problem solving- Ability to deal professionally with confidential material and issues

You can view the full job description

here

**Salary**: £31,150

Contract type: Full Time and FTC (maternity cover)

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best e We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices with the remaining 3 days from home.

You can read more about the benefits we offer our employees

here


Diversity and Inclusion is at the heart of everything we do
- Diversity and Inclusion is a priority at Wellcome_
- ._

LI - KC1