Admin Associate

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Assist with an end-to-end client onboarding process, including the preparation, and processing of data

Maintenance of client records on the practice management system ensuring that information is entered fully and accurately and is in line with company policy and procedures.

Produce and maintain accurate and complete documentation /correspondence in a compliant manner.

Build and maintain an excellent rapport with our clients and colleagues.

Oversee mailroom functionalities, incoming mail and distribution as well as preparation/sending of outgoing mail.

Demonstrate excellent client service and be a front-facing ambassador for the firm.

Help maintain workplace security by issuing, checking and collecting visitor passes as necessary as well as maintaining visitor logs.

Keeping basic office supplies stocked and accessible to visitors, such as pens and notepads.

Supporting the admin team with archiving of old files and records

Completing ad hoc administrative tasks

It's all about having a positive attitude and we are looking for someone who enjoys being helpful to others.

Excellent communications skills are essential both written and verbal.
- You’re prepared to get stuck in at all times with a good multitasking and organisational ability.

A quick learner who is able to be able to work across a variety of systems and follow procedures effectively.

Professional - represent the company through every action in a positive light no matter the situation.

Reliable - does what is required and understands the importance of tasks allocated as well as having an exceptional eye for detail.
- Good IT skills in core Microsoft Office systems (Word, Excel, PowerPoint etc.)

Experience as a receptionist or similar role.

Excellent organisational, multitasking and time-management skills, with the ability to prioritise tasks.