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Officer - Information Management

7 months ago

London, United Kingdom European Bank for Reconstruction and Development Full time

Requisition ID- 33821- Office Country- United Kingdom- Office City- London- Division- Information Technology- Contract Type- Short Term- Contract Length- 12 months- Posting End Date**Purpose of Job**

The Officer is responsible for co-ordinating off-site storage activities and assisting information managers in the effective management of the Bank’s information assets.

**Accountabilities & Responsibilties**

Provide information management support to the Team as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and when required assists with disposition of records and the preservation of long term and historical records

Manage off-site storage activities to ensure smooth management and retrieval of EBRD records stored off-site: prepare transfer of shipments to and from off-site storage make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company

This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

**Knowledge, Skills, Experience & Qualifications**
- University degree or experience in Records/Archives/Information Management, preferably in a multi-cultural organisation
- Very good knowledge and experience of electronic records and document management systems
- Very good communications skills - ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
- Very good interpersonal skills - able to understand, respect and respond appropriately using tact, patience and diplomacy to other people’s behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
- Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
- Excellent team player
- High degree of accuracy and attention to detail essential
- Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
- Ability to work under pressure and meet deadlines
- Ability to work independently, to tackle issues and propose practical solutions
- Willingness to work overtime as and when required
- Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential

**What is it like to work at the EBRD?**

Our agile and innovative approach is what makes life at the EBRD a unique experience You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.

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