Admin Assistant

The post holder will be responsible to administer the agents visit booking process and provide general administrative duties within the Finance and Business function.- Responsibilities To respond to written queries within appropriate timescales, standards and in accordance with the Data Protection Act- To maintain a record keeping/ filing system and to ensure safe storage and maintenance of data and produce relevant stats in reference to visits- Co-ordinate the video conferencing booking system including agents visits, court hearings and home office visits and ensure protocols are adhered to.- Liaise with those coming for visits and ensure valid documentation for laptops etc is completed.- To assist within other areas of the finance & business department including canteen when required.**Person Specification**- Qualification Requirements- A minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment. **_Essential_**
- Knowledge, Skills and Experience Requirements- Competent and experienced in the use of Microsoft Office packages including Excel, Word and Outlook. **_Essential_**
- Competent and experienced in all aspects of administration. **_Essential_**
- Excellent numeracy skills and attention to detail. **_Essential_**
- Excellent interpersonal skills with the ability to work on your own or as part of a team. **_Essential_**
- Behaviour Requirements- Plan & Organise- Listen & Communicate- Relationships & Collaboration- Selection method 1- Final Stage Interview