Estates Capital Projects Assistant

1 month ago

London, United Kingdom Imperial College Healthcare NHS Trust Full time

An exciting opportunity has arisen for a dynamic, enthusiastic and motivated individual to join the Estates Capital Projects Team at Imperial College Healthcare NHS Trust. As a Capital Project Assistant, you will report to the Head of Capital Projects. You will also be an experienced team player with excellent financial management and communication skills.

The Capital Project Assistant will assist in the day to day administration of the Trust’s Capital Programme for developing the Trust Estate. The role requires an individual who is looking for a fresh challenge that will bring analytical and project management skills to the department and be able to work autonomously and have a good understanding of Capital Finance systems, processes and procedures.

PREVIOUS APPLICANTS NEED NOT APPLY
- The day-to-day running of the business, administrative and support services required by the Project Managers
- To be the first point of contact to the Trust project clients and contractors in the absence of Project Managers
- To provide project problems resolution in the absence of Project Managers
- To arrange and prepare materials for meetings, including scheduling rooms, agendas, collation of materials for discussion and minutes
- To liaise with Head of Capital Projects and Capital Programme Support officer to ensure rapid access to capital programme data and provision of project code numbers
- To demonstrate high levels of initiative and motivation in analysing and solving problems with contractors, in-house staff, Facilities, IT, Thamesnet and Security
- To raise and process orders as appropriate in accordance with client objectives
- To be proficient in the use of finance systems in order to raise purchase orders and receipt invoices
- To research procurement supports by obtaining contractors/ suppliers estimates
- To assist Senior Project Managers in equipping large scale projects

Ideally, you will have had experience working in a similar environment, have an understanding of Healthcare project finance, managing small projects in a Healthcare environment and have excellent Excel skills. The role requires good I.T. and analytical skills and experience.

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We encourage staff to have the Covid vaccination to protect themselves, patients, other colleagues as well as the wider community. Please note it is an operational requirement to comply with infection prevention and control procedures within the Trust such as lateral flow testing, handwashing and the wearing of masks, according to the procedures in place at any time or location.

As part of our continued response to Covid19 we are still conducting the majority of our interviews virtually.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

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