Admin Assistant

**Company description**

**Job description**

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. This will be a fluid role as when not completing admin tasks, a requirement to support learners and the tutor will be required.

**Responsibilities**
- Organise and schedule appointments for learner inductions
- Attend meetings and pass on relevant information to and from Admin manager
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies
- Communicate with Careers Wales and local schools
- Ensure all paperwork is efficiently submitted for new learners who start the programme
- Ensure learner ILP's and reviews are uploaded in a timely manner
- Ensure learners are registered for selected qualifications through Awarding bodies
- Support the tutor in centre, on occasion by supporting classroom based learning or attending visits and trips with learners.
- Submit and reconcile learners' training allowances, travel expenses, etc
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

**Requirements and skills**
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organisational skills with the ability to multi-task
- Personal skills to greet learners and support their learning journeys.

**Personal and other duties and responsibilities**

To develop yourself by attending courses, meetings, training events, workshops and seminars, in order to not only develop yourself, but also the company.
- To demonstrate clear written and verbal communication skills including report writing skills.
- To be highly self-motivated and organised.
- To ensure effective customer care skills.
- A recognition and regard for observing confidentiality.
- The capacity to work as part of a team.
- An ability to work on own initiative and meet set timescales.
- General housekeeping duties.
- To display **INSPIRE Training’s **values and ethos at all times.

All employees have a responsibility for ensuring they undertake their duties in full accordance with the company policies and procedures.

**Equality and Diversity**

All employees must ensure equality of opportunity and must not discriminate against learners/employers or potential learners/employers, visitors, colleagues by reason of their age, disability, gender, race, religion or sexual orientation. It is the responsibility of employees to promote equal opportunity and recognition of diversity on behalf of the company throughout the workplace.

**Health and Safety**

All employees have a legal duty of care to take reasonable care for the health and safety of themselves, and of other persons. All employees have a responsibility to cooperate and report anything that may affect one’s health and safety. No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare.

**Sustainable Development and Global Citizenship**

All employees have a duty of care to promote the seven key themes within the company and to our customers; identity and culture, the natural environment, wealth and poverty, health, climate change, consumption and waste and choices and decisions.

**Welsh Language**

Where reasonable to do so, employees are asked to encourage the use of Welsh language in the workplace, and assist the company in developing its Welsh Language Policy.

**Job Types**: Full-time, Permanent

**Salary**: £13,631.00-£18,964.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

COVID-19 considerations:
We are adhering to all Welsh Government guidance to ensure we keep all staff and learners as safe as possible.

Ability to commute/relocate:

- Ammanford: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Reference ID: Ammanford based Admin Assistant