Transactions Associate

6 months ago

Manchester, United Kingdom McBride Full time

If you are ambitious, self-motivated, hardworking and a team player and interested in growing your career with an International FMCG business, please read through our job opportunity.

Transactions Associate - Cash and Bank

Job Purpose

Key Responsibilities - managing daily and periodically the incoming receipts, outgoing BAU payments, submission and approval of Payroll files across the business.

Also Bank movement and reconciliations for 66 bank accounts across the Group and various banking platforms.

Responsibility is to manage the flow of work through effective LEAN techniques, observing all key business controls, to ensure all work completed under the remit is ‘right first time’ and adheres to group policies.

Your responsibilities will be
- Ensure bank statement data is downloaded and reconciled in a timely and effective manner
- Proactive management of bank account transactions to ensure outstanding unreconciled items are minimised at all times and explained
- Plan, coordinate and manage payments workflow approval schedule and resources
- Review manual payments requests and challenge as necessary
- Responsible for Intercompany payment process
- Ensure bank account reconciliation is performed timely and accurately every month
- Monitor and control all suppliers’ Direct debits validity
- Responsible for reconciliation and submission of invoice discounting
- Strive to achieve best performance and customer service with our sites/suppliers/customers to drive the Transactional Finance KPIs and process improvements within Cash and Bank as per benchmarks agreed with the Head of Financial Shared Service - Transactions
- Ensure queries are dealt with in a professional and timely manner and that monitoring process ensures that effective and timely solutions to queries and issues are delivered and follow the escalation process when required.

Process Management and Improvements
- Manage daily/periodic Cash and Bank processes efficiently and effectively ensuring bottlenecks are addressed and work appropriately balanced and escalate issues to line Manager when necessary.
- Ensure all Cash & Bank controls and polices are adhered to mitigate Financial, Operational, Anti-bribery, Fraud, and Reputational risks
- Assist in testing new initiatives related to Transactional activities, manage the detailed testing scenarios necessary to the C&B Finance Transformation ensuring delivery in a timely fashion of process improvements and automation solutions
- Document and test new training material for the on-boarding of any new processes or new team members
- Keep up to date with all statutory, legal and fiscal changes which affect processes / policies in functional area
- Ensure adherence to HR policies, processes and legalities

Key Result Areas
- Contribution to achievement of Financial Shared service - Transactions KPI’s
- All bank accounts reconciled monthly by WD3, any outstanding items fully explained and none over 3 months old
- All payments are approved as per schedule and payment date and bank cut off times:

- Approval rota is kept up to date with Approval signatories availability
- Challenge to reduce manual payment volumes and ensure all are approved as per approval process and all beneficiary bank details legitimacy is confirmed prior to payment
- List of Direct debit is kept up to date at all time
- ‘Right first time’ transactions principle
- Assist in no impact on BAU from project developments - testing must be completed in a timely manner and covering all Risks identified and escalated to line manager.
- Ensure all Audits points raised are investigated and resolved with supporting evidence and closed as per agreed timeline
- HR processes, policies and legalities are adhered to

Skills and education we are looking for
- At least 2 year’s Cash & Banking experience
- Book keeping / reconciliation experience required
- Experience of European banking platforms and payment processes (within SSC desirable)
- Office IT literate, preferably with advanced MS Excel skills
- Prior SAP experience essential
- Fluent in English (Verbal and written) and another McBride relevant European languages would be advantageous.

What will make you successful
- Able to work effectively prioritising workload.
- Excellent Communicator, both written and verbal.
- Team player
- Highly responsible and conscientious
- Reliable and flexible with strong work ethic.
- Punctual, presentable and with good attendance.
- Pro-active and can do attitude required.
- Strong desire to learn and improve own skills.

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