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Book-keeper & Payroll Administrator

4 months ago

Brandon, United Kingdom Willow Grove Farm Ltd Full time

**Job title**:Book-keeper & Payroll Administrator

**Location**:Willow Grove Farm, Lakenheath, Suffolk

**Hours of work**:Approx 25 hours per week
Working pattern by mutual arrangement
Hybrid working considered
Employed or self-employed working arrangement considered

**Reports to**:Michelle Hugo, Director

**Salary**:Starting salary £22,000 pro rata, depending on experience

Willow Grove Farm is a family-owned farm located just outside Lakenheath, Suffolk.
Purchased in 2021 as a project to be renovated and rejuvenated, the farm operates a varied portfolio of business enterprises including:

- A glamping site.
- Coffee shop.
- Paddocks for resting racehorses.
- Units providing rented office and storage space.
- Insurance brokerage and financial services.

We are a small team who work together to achieve the high standards that we expect from ourselves and from those that work for us. Whilst this is a friendly, inclusive and supportive working environment, it is also driven by a strong business ethos and a commitment to professionalism in everything we do.

**Overview of job description & key tasks/ responsibilities**:

- Customer invoicing - processing invoices & credit notes.
- Supplier invoicing.
- Preparing financial statements showing business income and expenditure.
- Paying vendor invoices and tracking bank account balances.
- Reconciling bank accounts.
- Completing VAT returns.
- Verifying the accuracy of business accounts and alerting the Accountant of errors.
- Recording any inconsistencies to help the Accountants reconcile inaccuracies.
- Developing monthly financial statements including cash flow, profit and loss and balance sheets.
- Processing employee payroll, including HMRC returns and pension contribution.
- Managing employee expense claims.
- Helping the Accountant with administrative duties and preparing yearly accounts.
- Producing management accounts across separate businesses within the Willow Grove Farm portfolio.

**Person Specification**

**Essential Criteria**:

- Experienced and with a full working knowledge of Xero accounting software.
- Highly computer literate (Windows, MS Office, Outlook).
- Experience of setting up and maintaining systems and processes.
- Experience of setting up and maintaining spreadsheets.
- Experience of invoicing, bank reconciliation and credit control.
- Experience of processing payroll, including HMRC returns and pension contributions.
- Experience of management accounts.
- Exceptional organisational skills in order to plan efficiently and meet deadlines.
- Logical, diligent, methodical, well organised and able to see a job through from beginning to completion.
- Excellent attention to detail and levels of accuracy.
- Ability to resolve problems as they arise.
- Ability to maintain confidentiality.

**Desirable Criteria**:

- Experience of VAT returns.
- Experience of working within a multi-faceted business, with numerous interconnected operations.
- Knowledge and/ or experience of similar organisations/ industries.
- Experience of working with a business Start-Up mentality.

**Benefits**
- 29 days holiday, including public holidays
- 3% employer pension contribution
- Relaxed dress code
- Scenic office location
- On-site parking

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: From £22,000.00 per year

**Benefits**:

- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime

Ability to commute/relocate:

- Brandon: reliably commute or plan to relocate before starting work (required)

**Language**:

- Fluent English (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Brandon

Reference ID: BK/PA