Ppm Coordinator

**REPORTING TO : PPM MANAGER**

**RESPONSIBILITIES**

As a Planned Preventative Maintenance (PPM) Coordinator, you will be responsible for efficiently coordinating and scheduling both in-house and specialist subcontractor staff on a client contract basis. The primary objective of this role is to ensure statutory compliance and the seamless maintenance of client buildings through effective planning and execution of PPM activities.

**JOB FUNCTIONS**
- Taking the lead on the organisation and scheduling of maintenance activities for client buildings, acting as lead communicator for CHC in the coordination of all PPM tasks.
- Using the CHC CAFM system to schedule PPM tasks and allocate the appropriate resources to the tasks, including in-house maintenance staff and subcontractors, based on skillset, availability, and urgency.
- Act as the primary point of contact for the client regarding maintenance scheduling, updates, and any issues or concerns that may arise during the maintenance process.
- Ensure that all maintenance activities are carried out in compliance with relevant regulations, codes, and standards, including health and safety guidelines.
- Ensure all CAFM notes are kept up to date on PPM Progress and performance.
- Take responsibility for maintaining accurate records of maintenance activities, including work orders, completion reports, and all job reports, testing certs and relevant documentation, to ensure that all PPM and asset data is up to date and there are no delays to payment due to documentation inaccuracies.
- Generate regular reports on PPM Progress for both internal use and client review.
- Ensure that specialist subcontractor payment assessments are submitted on time and all queries addressed to avoid unnecessary delays to subcontractor payments.
- Attend client review meetings as required to report on PPM performance.
- Continuously review and optimise PPM processes and procedures to enhance efficiency, effectiveness, and client satisfaction.

**ESSENTIAL CRITERIA**
- Strong organisational and time management skills.
- Excellent communication and interpersonal skills, with the ability to effectively liaise with clients, subcontractors, and internal stakeholders.
- Knowledge of relevant regulations and compliance requirements related to building maintenance.
- Problem-solving abilities and attention to detail.
- A proactive and customer-focused approach to work.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: PPMCPD24