Finance Assistant

3 weeks ago

Sheffield, United Kingdom Primary Care Sheffield Full time

**Job summary**

We have a need to support our finance team with an enthusiastic and suitably experienced individual who will enjoy working on a range of areas across Finance. The post will also work on providing financial services and accounting to the GP practices and services which PCS operates.

Reporting to the Strategic Finance Manager your role will cover processing both Purchase Ledger and Sales Ledger invoices, reconciling Debtor and Creditor schedules and posting transactions on our web-based accounting system.

**Interviews are scheduled to take place on Thursday 23 May 2024.**

**Main duties of the job**
- Process and record invoices accurately and in a timely manner.
- Produce mid month and end of month supplier payment runs.
- Verify and reconcile supplier statements to ensure accuracy of accounts payable records.
- Maintain supplier and customer information.
- Assist with month end closing activities.
- Control the central finance enquires inbox, responding to queries and liaising with the appropriate people in the business.
- Ensure the correct coding of all invoices registered in the accounting system.
- Control and reconcile Petty Cash accounts.
- Control and reconcile Credit Card Statements
- Manage the amazon business account and purchase office supplies for Head Office.
- Minimum 2 years experience in a similar role
- Experience using XERO accounting system (desired, not essential)

**About us**

Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over half a million patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS).

**JOB PURPOSE**

The post holder will provide high quality administrative support to the Finance Department.

The post holder will support the team in the effective operation of XERO accounting system.

**MAIN DUTIES / RESPONSIBILITIES**
- Process and record invoices accurately and in a timely manner.
- Produce mid month and end of month supplier payment runs.
- Verify and reconcile supplier statements to ensure accuracy of accounts payable records.
- Maintain supplier and customer information.
- Assist with month end closing activities.
- Control the central finance enquires inbox, responding to queries and liaising with the appropriate people in the business.
- Ensure the correct coding of all invoices registered in the accounting system.
- Control and reconcile Petty Cash accounts.
- Control and reconcile Credit Card Statements
- Manage the amazon business account and purchase office supplies for Head Office.
- Support the Finance Team with any ad hoc requirements.

**SCOPE AND RANGE**
- The post holder will be managed by the Strategic Finance Manager but will be expected to support the work of other members in the Finance team as required.
- The post holder will also work independently seeking advice when necessary.

**Person Specification**

**Experience**

Essential
- Minimum of 2 years experience in a similar role
- Experience of administrative systems
- Exposure to the demands of working in, fast evolving organisation
- Experience of working as part of a team
- Understanding of summarising financial information
- Awareness and ability to operate within data protection and confidentiality requirements

Desirable
- Experience using XERO accounting system
- Experience of working in the NHS
- Experience of working in a finance team

**Skills and Abilities**

Essential
- Proficient in MS Office programmes
- Understanding of operation of double entry bookkeeping
- Numeracy
- Understanding of how to analyse financial data to identify discrepancies
- String attention to detail

**Flexibility and People Skills**

Essential
- Ability to plan own day to day work/schedules work to meet weekly, monthly, quarterly financial timetables
- Flexible with regard to working hours

**Qualifications**

Essential
- 5 GCSEs, grade A-C or equivalent, including Maths and English

**Disclosure and Barring Service Check**

**Job Types**: Full-time, Permanent

Pay: £23,953.19 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Sheffield

Application deadline: 16/05/2024
Reference ID: 2024-05-10 FA

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