Executive Assistant to CEO

**Executive Assistant to CEO**

**This role will be based at Healthcare Ireland Group’s brand-new Head Office located at St. Helen’s Business Park, Holywood, BT18 9HQ, but may require travel to other sites as necessary.**
- **The Companies**_

**Healthcare Ireland Group**

Healthcare Ireland Group (founded in 2015) is the largest privately-owned and fastest growing Healthcare Company in Northern Ireland. Currently, as part of an ambitious and expanding portfolio of Residential, Nursing and Specialist Care Homes, they operate across 26 sites, providing more than 2,000 jobs and counting. There are also 6 new-build projects in progress in East Belfast as well as a five-acre Healthcare Village in the Greater Belfast area.

The overall focus of the healthcare Ireland Group, is to provide the best service for every resident in their homes, ensuring a person-centred approach as well as redefining the standard and quality of care across Northern Ireland.

All staff at Healthcare Ireland Group can benefit from a positive work-life balance, meaningful training and coaching, Access NI and NISCC membership paid for, as well as working as part of a thriving and supportive team.

**Aspen Ireland**

Aspen Ireland is a family run business spanning over 62 years and 4 generations. From a broad base in building work, Aspen Ireland now have extensive experience in a vast range of services in property development.

As a highly reputable company, Aspen Ireland is the trusted provider to a number of high-profile Clients across the professional and domestic sectors, staff being the heart of the business holding values such as professionalism, knowledge and attention to detail.
- **The Role**_

The CEO is responsible for large-scale Head Office and Operations teams across multiple businesses including Construction, Property and Recruitment companies, with employee numbers currently exceeding a 2,500 head count.

Reporting to the CEO, the role of Executive Assistant is to plan, coordinate and ensure the schedule of the CEO is followed, providing a bridge for effective communications between all parties.

Due to the nature of the role, you will be exposed to a range of complex and sensitive issues and will therefore, need to act with discretion and confidentiality, maintaining a logical document management system.

**You will**:

- Need a minimum of 5 years’ experience working in a similar role, collaborating with Senior Management and Director-level individuals across a cross-functional team.
- Be exceptionally organised, reflecting the ability to perform multiple tasks seamlessly, paying close attention to detail whilst meeting challenging deadlines.
- Have strong interpersonal and communication skills, building trusting relationships with staff, stakeholders and external suppliers.
- Have a demonstrable approach to solving issues requiring high-level, forward-thinking, decision-making capabilities.
- Act as the primary point of contact for the CEO, be a resourceful team-player and work on initiative.
- Support the day to day running of the office, providing the highest level of customer service in line with the expectations of the CEO.
- Have a flexible and adaptable approach is necessary to manage a competitive and evolving workload.
- Thrive when working in a fast-paced, results-driven environment.
- proficient using IT and scheduling software - intermediate to advanced level in the Microsoft Office Suite; in particular, Outlook, Power Point, Excel and Word
- **(A full and valid UK Driver’s Licence id preferable, but not essential.)**_
- **Typical responsibilities will include**:_
- Active diary management, arranging local as well as complex international travel and/ or accommodation, compiling itineraries and documents as required.
- Manage petty cash and expense accounts, carrying out personal tasks on behalf of the CEO.
- Manage social media platforms and deal with press launches in line with company policy on behalf of the CEO and the wider Management Team.
- Draft and proof-read documentation, prepare reports and presentations as well as sending more formal, branded documentation to both internal and external Stakeholders, for example, Legal, Financial and Professional bodies.
- Meeting coordination - organise and set agendas, arrange hospitality, take minutes, collate reports, carry out any follow-up actions.
- Oversee the management of projects as assigned by the CEO.

**Salary**: £24,000.00-£32,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Holywood: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 01/12/2023