Personal Assistant

4 weeks ago


London, United Kingdom The Ivory Clinic Full time

We have an excellent opportunity to become a Personal Assistant for a medical professional within their private office. The role will be a hybrid of working remotely and coming to offices in Camden, there will be a requirement to attend other locations in London on occassion.

We are a health business and the executive you will be assisting has roles that span communications, media, law, teaching, consultancy, clinical services and health technology and digital health. You will be assisting the private office function.

We are looking someone that is articulate and highly organised. You must be IT literate and understand how to use Microsoft Word, Microsoft Outlook, Microsoft Powerpoint, Microsoft Teams and Microsoft Excel. You should also be familiar with using an iPad and using the calendar function on Apple devices.

In this role you'll be carrying out the following functions:

- Scheduling appointments and organising diary entries, including video calls, in-person meetings, coffee meetings, breakfast meetings, lunch meetings and dinners. You must know how to use outlook calendars and how to view multiple calendars.
- You will need to know how to look up restaurants, cafes and other meeting points and both make and cancel reservations where necessary. You need to be able to look up locations and venues in the UK and other parts of the world as needed.
- Setting reminders for meetings, appointments and other important tasks. You must be able to set reminders for the executve you are supporting and also for yourself for key tasks that need to be completed each month.
- Making travel and hotel arrangements including plane and train travel, as well as calculating travel time to get between meetings or to get to the airport, including planning for check-in time.
- Planning conferences, workshops, seminars and other events - including ensuring that any speaking committments or media committments are correctly entered into calendars.
- Taking notes at meetings, preparing the minutes and subsequently distributing to all participants.
- Liaising with other members of staff and external parties such as clients and press. Liaising with other members of staff to check annual leave, working hours and any being the first point of contact for any staff.
- Preparing expense reports and maintaining a filing system. Preparing basic invoices and filing expense forms where required.
- Posting and printing letters from time to time, including arranging signed for deliver of specific documents.
- Managing job adverts and organising interviews for this executive.
- Co-ordinating between private office and family office staff as needed.

A laptop and iPad will be provided for use during this role. When you are working from home, you must have your own reliable internet connection.

Given the nature of this role, we are looking for someone that is very punctual and efficient with their time and is able to handle different tasks from a range of different topics.

**Job Type**: Part-time

**Salary**: £31,500.00-£39,906.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- LONDON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Diploma of Higher Education (required)

**Experience**:

- administrative or personal assistant: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in LONDON


  • Personal Trainer

    2 weeks ago


    London, United Kingdom Personal Training Full time

    Third Space is a collection of luxury health clubs in London; individualin style, bound by a common philosophy: to provide outstanding fitness spacesthat members feel are their own. Our people are the creators that bring thespace to life. We’re a team of motivators, inventors, and coaches; alwaysstriving to grow and evolve. It’s not just a job, it’s a...

  • Executive Assistant

    1 month ago


    London, United Kingdom Personal Staffing Full time

    **Role & Responsibilities** We are looking for an experienced Executive Assistant to fill a fast-paced, hands-on EA position in London. You will be providing the CEO with business support in a full-time capacity. Duties will include diary management, booking travel, arranging itineraries, updating any paperwork and organising events/dinners, among other...

  • Personal Assistant

    1 month ago


    London, United Kingdom Ribbons & Reeves Full time

    **Personal Assistant | Lambeth** Are you an experienced Personal Assistant looking for a new challenge in the world of education? If yes, then you will be excited to hear that we are looking to recruit for an excellent partner school in Lambeth who need a Personal Assistant to Headteacher! As Personal Assistant to Headteacher your role is to diligently...

  • Personal Assistant

    1 month ago


    London, United Kingdom Signature Recruitment Ltd Full time

    Are you a well experienced Personal Assistant? Are you excellent at developing strong working relationships? Signature Recruitment have an exciting opportunity with our client, a prestigious London University as a Personal Assistant to a Head of Department. This exciting new role is full-time and on a temporary contract. **Personal Assistant** **Main...

  • Personal Assistant

    1 month ago


    London, United Kingdom Signature Recruitment Full time

    Are you a well experienced Personal Assistant? Are you excellent at developing strong working relationships? Signature Recruitment have an exciting opportunity with our client, a prestigious London University as a Personal Assistant to a Head of Department. This exciting new role is full-time and on a temporary contract. **Personal Assistant** **Main...

  • Personal Assistant

    1 month ago


    London, United Kingdom Australasian Recruitment Company Full time

    **Personal Assistant** **Salary: £138 - £150 per day** This is an exciting opportunity to join a globally recognised entertainment company as a Personal Assistant on a temporary 12 month basis. Our client is seeking an individual who can provide efficient PA support for the Directors’ office through planning, organising, and anticipating their...

  • Personal Assistant

    1 month ago


    London, United Kingdom May & Stephens Full time

    **Personal Assistant** **London** **£65,000 - £75,000** Our client are a London-based broker who are looking for a Personal Assistant to the CEO to join their team on a permanent basis. This is a fantastic business to be a part of where your organisation skills, personality and forward thinking will be at the heart of everything you do! They are...

  • Cook/housekeeper

    6 days ago


    West London, United Kingdom Personal Staffing Full time

    **Cook/Housekeeper** **Location**: London, Belgravia **Employment Type**:Full-time, Live-in or Live-out **Job Summary**: **Key Responsibilities**: - Prepare healthy and light meals according to the Principal's dietary preferences, focusing on vegetables and grilled fish. - Perform housekeeping tasks to maintain the cleanliness of the property such as...

  • Personal Assistant

    1 month ago


    London, United Kingdom 5 Hertford Street Full time

    **Personal Assistant** 5 Hertford Street is the beautifully appointed private member's club owned and operated by entrepreneur Robin Birley; located in the heart of Mayfair. Our aim is to be a home away from home, in the utmost comfort, where members are looked after by a team who know them by name. We are currently looking for a Personal Assistant to join...

  • Personal Assistant

    1 month ago


    London, United Kingdom Adecco Full time

    **Personal Assistant** **Permanent** **Salary: £38,000 - £40,000 pa** **Cavendish square** **Days: Monday - Friday - in the office 5 days per week** **Our client is delighted to be recruiting a Personal Assistant to the Managing Director** **Overall purpose of the role** To ensure the Director is fully supported. They are seeking to recruit a Personal...

  • Personal Assistant

    1 month ago


    London, United Kingdom Page Personnel - UK Full time

    A great opportunity to work for the NHS. - Role is temporary for an immediate start. **About Our Client**: An NHS Trust in London. - Personal Assistant - Diary management - Inbox management - Setting and chasing agendas, following up actions - Minute taking **The Successful Applicant**: - Personal Assistant - Previous role in the NHS/healthcare/public...

  • Personal Assistant

    1 month ago


    London, United Kingdom Finz Limited Full time

    We are seeking a highly motivated and proactive Personal Assistant to provide comprehensive support to our CEO and Founder. This is a unique opportunity to join a fast-growing London based fintech startup, where you will play an integral role in helping to grow the business. **Responsibilities**: - Increase brand awareness and recognition through managing...

  • Personal Assistant

    1 month ago


    London, United Kingdom People Plus Independent Living Services Full time

    **Female Personal Care Assistant Required, 13 hours per week, £ 12.63p/h** Female Personal Care Assistant required to support a young woman living with her 12 year old son in their own home in **Camden (NW1)**. She is an Arts graduate who has been living with a neurological condition for over six years. She has several interests and a healthy zest for life...

  • Personal Assistant

    1 month ago


    London, United Kingdom Signature Recruitment Full time

    Are you a well experienced Personal Assistant? Do you want to utilise your excellent ability to develop strong working relationships? Signature Recruitment have an exciting opportunity with our client, a global sustainable investment company, as a PersonalAssistant. This exciting new role is full-time and permanent, based in Central London. **Personal...

  • Personal Assistant

    1 month ago


    London, United Kingdom Page Personnel - UK Full time

    A great opportunity to work for a not-for-profit organisation. - Role is temporary for an immediate start. **About Our Client**: A not-for-profit organisation in London. Personal Assistant: - Supporting a Director and their team - Diary management - Managing daily meetings - Attend meetings, prepare agendas and papers - Minute taking at meetings, follow...

  • Personal Assistant

    1 month ago


    London, United Kingdom Tiger Recruitment Ltd Full time

    **Personal Assistant** **Permanent** **City of London** **£32,000 - £38,000** **5 days in the office** Our client is an established consulting firm in London looking to hire a Personal Assistant to join their team. This is an amazing opportunity for someone who is looking to take the next step in their career while working for a reputable firm. You...

  • Personal Assistant

    4 weeks ago


    London, United Kingdom Blue Pine Mountain Homes Full time

    We are looking for a competent **Personal Assistant** to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. You must be quick, professional with great time-management and multitasking abilities. It is with your diligence and...

  • Personal Assistant

    1 month ago


    London, United Kingdom Leo Jack Ltd Full time

    PA | Personal Assistant - UHNWI London, Central £40,000 - £60,000 per annum Leo Jack are delighted to be working a brand-new job opportunity, for an experienced Executive Assistant / Personal Assistant to support a UHNWI across their personal and business requirements and their family. **Overview** As a key member of their personal and corporate team,...

  • Personal Assistant

    1 month ago


    London, United Kingdom Office Angels Full time

    Our client is looking for Private Personal Assistant, with experience of working within a similar role and will be responsible for providing PA support. **JOB TITLE**: Personal Assistant **JOB TYPE**: Temporary **SALARY**: £16 Per hour **DURATION**: 27th December - 2nd January **HOURS**:1pm - 8pm **LOCATION**:...

  • Personal Assistant

    2 weeks ago


    Central London, United Kingdom Tay Associates Ltd Full time

    A renowned financial services firm is seeking a dynamic Personal Assistant to support a busy team who travel frequently.Based in stunning offices in the West End, the Personal Assistant will support Analysts through to Managing Directors.  The Personal Assistant will provide proactive diary management, arrange high volumes of international travel, process...