Secretary/ Administrator

4 weeks ago

York, United Kingdom Your World Healthcare Full time

**Secretary/ Administrator**

**Location**: York

**Job Type**: Temporary

**Duration of booking**: Expected to be 7 months with a potential extension

**Proposed start date**: ASAP

**Sector**: Healthcare

**Base**:Hospital

**Band**: 4

**Pay Rates**:
£11 - £12 paye per hour

£12 - £13 paye inclusive per hour

£13 - £14 umbrella per hour

**depending on skill and experience**

**Working Days and Hours**:Full time 37.5 but less hours can be accommodated and part time flexible working can be considered

**Job Summary**

To provide a full and comprehensive administrative service, either independently or as part of a team, to non-medical staff within a designated Department/Area. May be responsible for the supervision of other support staff.

**Job Duties**
- Communicates with a range of contacts, for example, Managers, support staff, staff from other Departments and external clients. The information will, in the main, be complex and/or sensitive and, on occasions, require a tactful and/or persuasive approach.
- Be required to support a number of operational and directorate meetings, as directed, by taking minutes of meetings which will include the preparation of papers.
- Where required, be responsible, as directed, for information resources which could include data inputting, creating databases or spreadsheets and updating the Directorate’s web information pages.
- Be able to plan and organise activities or programmes, as directed, that require formulation, adjustment or a department coordinated response.
- Be required to prioritise own work, and possibly that of others, making appropriate judgements. Undertake overall responsibility for Diary management and Meeting arrangements, analysing and resolving attendant issues.
- Plan Diary appointments and Meeting schedules, organise appropriate Filing systems and, whenever necessary, plan and co-ordinate "Time Outs" and other events.
- Produce letters, reports and other documents as required from, for example, audio tapes, dictation and/or handwritten format, utilising advanced word processing keyboard skills.
- Ensures that both Trust and local Policies and Procedures are followed as necessary to own work, may be required to undertake the development of work processes and/or comment on proposals to change such processes.
- May be responsible for the maintenance/ordering of levels of stock and supplies and using the Oracle system. Appropriate training will be provided.
- May be responsible for cash handling and the safe storage and recording of monies and valuables that are received and may provide reimbursement of travel fees for patients.
- If appropriate, be responsible for the supervision of other support staff, which may include the co-ordination of work activity. Ensures the appropriate induction of new or less experienced staff. The post holder may assist with recruitment administrationvia the online Trac portal. Appropriate training will be provided.
- Where necessary, input to relevant Departmental/Area computerised databases, may create appropriate spreadsheets and be required to take and distribute relevant Minutes of Meetings. This may include the inputting of information onto the Datix incident reportingsystem, COSSH risk assessments and the recording of statutory and mandatory training and sickness reporting for the department. Appropriate training will be provided.
- The post holder will support the Trust’s internal audit service during regular reviews of financial and other systems across the organisation. The post holder will assist audit in these reviews and will provide information as required and without unduedelay.

**Qualifications/ Skills**
- Word processing and computer literacy skills to RSA3/NVQ3 level
- Previous Secretarial and/or Administrative experience (2 years minimum).
- Educated to GCSE Level or equivalent including Maths and/or English at C or above - or equivalent qualification/ demonstrable experience
**Secretary/ Administrator**

**Location**: York

**Job Type**: Temporary

**Duration of booking**: Expected to be 7 months with a potential extension

**Proposed start date**: ASAP

**Sector**: Healthcare

**Base**:Hospital

**Band**: 4

**Pay Rates**:
£11 - £12 paye per hour

£12 - £13 paye inclusive per hour

£13 - £14 umbrella per hour

**depending on skill and experience**

**Working Days and Hours**:Full time 37.5 but less hours can be accommodated and part time flexible working can be considered

**Job Summary**

To provide a full and comprehensive administrative service, either independently or as part of a team, to non-medical staff within a designated Department/Area. May be responsible for the supervision of other support staff.

**Job Duties**
- Communicates with a range of contacts, for example, Managers, support staff, staff from other Departments and external clients. The information will, in the main, be complex and/or sensitive and, on occasions, require a tactful and/or persuasive approach.
- Be required to support a number of operational and directorate meetings, as directed, by taking minutes of meetings which will include the preparation of papers.
- Where required, be responsible, as directed, for information resources which could include data inputting, creating databases or spreadsheets and updating the Directorate’s web information pages.
- Be able to plan and organise activities or programmes, as directed, that require formulation, adjustment or a department coordinated response.
- Be required to prioritise own work, and possibly that of others, making appropriate judgements. Undertake overall responsibility for Diary management and Meeting arrangements, analysing and resolving attendant issues.
- Plan Diary appointments and Meeting schedules, organise appropriate Filing systems and, whenever necessary, plan and co-ordinate "Time Outs" and other events.
- Produce letters, reports and other documents as required from, for example, audio tapes, dictation and/or handwritten format, utilising advanced word processing keyboard skills.

  • Medical Secretary

    1 month ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen to join Medical Secretary Team within the General Surgeryand Urology secretarial team based at York Teaching Hospital. This exciting role is varied and involves taking a lead role in providing a full and comprehensive secretarial service to designated Consultants and their teams. The role of medical secretary involves...

  • Secretary/administrator

    4 weeks ago

    York, United Kingdom Your World Healthcare Full time

    **Secretary/ Administrator** **Location**: York **Job Type**: Temporary **Duration of booking**: Expected to be 7 months with a potential extension **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Hospital **Band**: 4 **Pay Rates**: £11 - £12 paye per hour £12 - £13 paye inclusive per hour £13 - £14 umbrella per hour **depending...

  • Secretary

    1 month ago

    York, United Kingdom Page Personnel Finance Full time

    The role is to provide administrative support such as managing inboxes, take minutes and input data. **Client Details** The client is a Public Sector and Government organisation based in York **Description** The key responsibilities of the Secretary are: - Attending meetings and taking minutes - Managing an inbox - Providing admin support to the team -...

  • Secretary

    1 month ago

    York, United Kingdom Gi Group Full time

    Secretary IMMEDIATE START!! Contract: 7 months to cover maternity leave Location: York Hospital Hours: Monday to Friday 37.5hr per week Band 4 Gi Group is proud to be representing the NHS in recruiting a Secretary to work at York Hospital with immediate start. Are you looking for a new challenge? For a rewarding job where you have the opportunity to make a...

  • Site Administrator

    1 month ago

    York, United Kingdom Kier Group Full time

    We’re looking for a Site Administrator/Secretary to join our Kier Construction team in York. Within this role, you can enjoy a competitive annual holiday entitlement with opportunities to buy/sell leave, a fantastic, matched pension scheme, a huge range of deals and discounts at many of your favourite brands and even more. **Location**: Full Sutton,...

  • Assistant Medical Secretary

    1 month ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    We are looking for a highly motivated and enthusiastic person, with recent administrative/secretarial experience, to join our Cardiology Secretarial Team at York Hospital to provide support to the medical secretaries and their consultant teams. Excellent administration/secretarial skills and audio-typing qualifications are vital, as well as a good...

  • Secretary - Nhs

    4 weeks ago

    York, United Kingdom Manpower Full time

    York Teaching Hospital Facilities Management is seeking to appoint an experienced secretary/administrator. Working as part of the Resources Team, reporting to the Governance Manager, you will be providing executive/administrative support to the Directors of the organisation and supporting corporate and operational elements of work. (YTHFM provides support...

  • Legal Secretary

    1 week ago

    York, United Kingdom Bridge Recruitment Full time

    Legal SecretaryAll potential applicants are encouraged to scroll through and read the complete job description before applying.An exiting opportunity to join a small and friendly practice.Key Responsibilities for Legal SecretaryGeneral secretarial / administrative duties such as preparation of correspondence, dealing with incoming and outgoing post, filing,...

  • Legal Secretary

    3 days ago

    York, United Kingdom Bridge Recruitment Full time

    Legal SecretaryAn exiting opportunity to join a small and friendly practice.Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.Key Responsibilities for Legal SecretaryGeneral secretarial / administrative duties such as preparation of correspondence, dealing with incoming and outgoing post,...

  • Legal Secretary

    1 week ago

    York, United Kingdom BRIDGE RECRUITMENT Full time

    Legal Secretary An exiting opportunity to join a small and friendly practice. Key Responsibilities for Legal Secretary General secretarial / administrative duties such as preparation of correspondence, dealing with incoming and outgoing post, filing, photocopying, printing, drafting documents, performing detailed diary management Accurate touch-typing...

  • Legal Secretary

    3 hours ago

    York, United Kingdom BRIDGE RECRUITMENT Full time

    Legal SecretaryAn exiting opportunity to join a small and friendly practice.Key Responsibilities for Legal SecretaryGeneral secretarial / administrative duties such as preparation of correspondence, dealing with incoming and outgoing post, filing, photocopying, printing, drafting documents, performing detailed diary managementAccurate...

  • Secretary

    1 hour ago

    York, United Kingdom KD Recruitment Limited Full time

    Are you a secretary or administrator based in the York area, looking to work for a friendly and supportive team where you will feel valued every day? Would you like to work in a small team where you can really make a difference within the organisation. We are exclusively working with a progressive organisation in York who offer an elite, tailored and...

  • Legal Secretary

    1 week ago

    York, United Kingdom BRIDGE RECRUITMENT Full time

    Legal SecretaryAn exiting opportunity to join a small and friendly practice.Key Responsibilities for Legal SecretaryGeneral secretarial / administrative duties such as preparation of correspondence, dealing with incoming and outgoing post, filing, photocopying, printing, drafting documents, performing detailed diary managementAccurate...

  • Assistant Medical Secretary

    1 month ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Are you seeking a post working with a great team and really making a difference to the community? If so, this fantastic opportunity has arisen for the post of Assistant Medical Secretary / Administrator, based in the Respiratory department at York Hospital. We are seeking a highly motivated, enthusiastic, and flexible individual, who can work effectively...

  • Assistant Medical Secretary

    4 weeks ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    Are you seeking a post working with a great team and really making a difference to the community? If so, this fantastic opportunity has arisen for the post of Assistant Medical Secretary / Administrator, based in the Gastroenterology Department at York Hospital. We are seeking a highly motivated, enthusiastic, and flexible individual, who can work...

  • Assistant Medical Secretary

    1 month ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    We are recruiting for an Assistant Medical Secretary to join the Secretarial Team within the General Surgery department, based at York Teaching Hospital. You will provide support to the Medical Secretaries and their Consultant Teams. Excellent administration/secretarial skills and audio-typing experience/qualifications are required, as well as a good...

  • Assistant Medical Secretary

    1 month ago

    York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    We are looking to expand our friendly team and are looking for someone with recent secretarial experience to join the Elderly Services Team at York Teaching Hospital. You will provide support to the Medical Secretary and the Elderly Consultants. Excellent administration/secretarial skills and audio-typing qualifications are vital, as well as a good...

  • Secretary

    1 month ago

    York, United Kingdom KD Recruitment Limited Full time

    Are you a secretary or administrator based in the York area, looking to work for a friendly and supportive team where you will feel valued every day? Would you like to work in a small team where you can really make a difference within the organisation. We are exclusively working with a progressive organisation in York who offer an elite, tailored and...

  • Secretary

    1 month ago

    York, York City, United Kingdom KD Recruitment Limited Full time

    Are you a secretary or administrator based in the York area, looking to work for a friendly and supportive team where you will feel valued every day? Would you like to work in a small team where you can really make a difference within the organisation. We are exclusively working with a progressive organisation in York who offer an elite, tailored and...

  • Residential Property Secretary

    1 month ago

    York, United Kingdom The Talent Crowd Full time

    Residential Property Legal Secretary, York A great opportunity has arisen for a legal secretary to join a lovely family friendly and highly regarded law firm in the centre of York. Working on a permanent basis (full time ideally but 4 days would also be considered), the role is to provide full secretarial support to a small team of conveyancing fee...