Accounts Payable Analyst
2 days ago
Position: AP Analyst - TEMP TO PERM
Reporting to: Head of Finance
Location Base: Chiswick, London, UK (3 days office, 2 days remote)
Contract: Permanent
We are looking for an AP Analyst to join a travel company specialising in group tours and inspiring people through life-changing travel experiences. Through their brands Topdeck Travel and Back-Roads Touring they are ever developing their product range, drivinggrowth in key sales markets (Australia, New Zealand & North America), innovating product delivery and ensuring we deliver a first-class customer experience. We're looking for someone to join our team that aligns perfectly with their brand and values... ifthis sounds like you then keep reading
Overview:
- Reporting directly to the Finance controller Senior AP Analyst will be part of the Accounts Payable Team but also with the Product and Operations teams to ensure data and bookings related to our travel products are accurately administered and maintained.
- The role will be responsible for reviewing discrepancies between supplier invoices and contracts, and contract details captured in our reservations system, Travel Studio. A clear objective is to resolve any issues and ensure details are ready for payment.A key output is for process improvement recommendations to prevent a recurrence.
- Excellent attention to detail is required to ensure correct processes are administered to show the correct product details and costs for services booked. The role will take a proactive approach to project tracking and ensuring all contracts are reconciledand approved within the given timescales. As needs require, this role may need to be involved with other aspects of the AP processes, such as raising payments and remittances.
Key Responsibilities:
- Validation of supplier invoices/credit notes, investigation and dispute processes to achieve a prompt resolution.
- Regular supplier reconciliations, including prompt issue resolution of issues identified.
- Day to day management of all supplier records and payment runs.
- Continually identify or assist with the implementation of process/system improvement initiatives.
- Accuracy of data entry at all times, ensuring taxation and foreign currency transactions are processed accurately and company polices are adhered to.
- Ensuring documentation is obtained meeting company requirements and timely filing in line with company guidelines.
Experience, Requirements and Key Behaviours
- Immediately available and on a short notice
- Experience in a busy accounting or procurement team where there is high volume transaction processing is an advantage
- Excellent communication skills, both written and oral
- Experience working with multi-currency accounts
- Great problem solving, organisational skills and attention to detail
- Development of system and process best practice for scalable function
- Customer Focused
- Great time management and prioritisation
- Upholds Company Values and Culture
- Works effectively in a team
- Intermediate level knowledge of Microsoft Excel
- Proactive approach to problem solving and process improvement
- Accepts constructive feedback and embraces change
**Benefits**:
- Hybrid working
- Study Support
- In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you._
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