HR Administrator

Overview:
**HR Administrator**

**Full time 37.5 hours per week**

**Temporary until 31 March 2024**

**Based in our Portbury office (with some travel to our Trowbridge Head Office required.)**

**The Role and Team**

The role will suit someone who is organised, enjoys administration and who has an interest in HR.

You'll need experience in administration and the ability to work in a fast paced, commercial environment whilst juggling multiple requests for your time.

Strong administrative, organisational and IT skills are essential as is attention to detail and accuracy.

You will develop and maintain good working relationships with colleagues in the Customer Services and Distribution team in Portbury and HR team based in Trowbridge, Wiltshire.

This is a role with lots of variety and offers a great opportunity to be part of a fantastic team in a business that is thriving.

**Who We Are**

apetito is the UK’s leading supplier of frozen food to the health and social care sectors
- hospitals, care homes, schools, nurseries and thousands more through our Wiltshire Farm Foods distribution network.

We produce delicious, nutritious and sustainable meals for people at home or in care.

Through our food we look to ‘**make a real difference’** to all our customers.

**Our Values**

Established in 1958, as a family-owned business, our values sit at the very heart of what we do. We are proud to be a business that ‘**makes a real difference’**, committed to producing ‘**great food to be proud of’**. We have developed a range of products designed to ‘**enhance health and well-being’ **for all our customers. We are proud supporters of British food and farming and focus on using the best ‘**ethical and sustainably’** sourced produce.

We are driven by a ‘**passion for service’**, dedicated to feeding some of the UK’s most vulnerable people, offering healthy and delicious meals to customers across the UK.

**Ethical & Sustainable**

We ensure our produce is ethically and sustainably sourced, working only with suppliers who share our commitment to making a positive impact.

A proud member of the Ethical Trade Initiative (ETI), a leading alliance of companies, trade unions and NGOs, that promote respect for workers’ rights globally.

We are a member of The UK’s Plastics Pact, an initiative looking to transform the plastic packaging industry in the UK. As part of the initiative, we have committed, along with other ambitious targets, to eliminate unnecessary single-use plastic completely by 2025.

We have also made a commitment to our employees - we’re recognised as an accredited Living Wage employer by the Living Wage Foundation. Joining an elite group of FTSE 100 companies and public sector organisations.

**Responsibilities**:

- Signpost managers and employees to our policies and procedures, or direct them to the appropriate colleague in HR for further advice.
- Work with the management team at Portbury and in conjunction with the HR Advisors to produce and issue letters of invite to formal meetings, ensuring that appropriate timescales are given and that the applicable company policy is followed.
- Support Team Leaders and Managers in formal meetings by taking accurate notes including sickness absence, disciplinary, grievance and probationary reviews and providing final copies to be issued to employees for sign off.
- To book translators for meetings, raising purchase orders for this service.
- To work with colleagues to proactively manage sickness absence, monitoring levels of absence, highlighting to team leaders when a trigger in the sickness absence policy has been reached and arranging absence review meetings..
- To arrange probationary review meetings for new starters in accordance with the probationary review policy and ensuring that meetings and any outcomes are documented.
- Work with the CS&D team and HR colleagues to request and distribute employee ID cards
- Support the payroll team and CS&D managers with the implementation of the time and attendance systems in the supply of new employee / change of employee information.
- To support the recruitment process by providing managers with any paperwork / information that they may require prior to interviews.
- To work with Shift Managers to manage agency labour and raise purchase orders for agency spend.
- Coordinate appointments for statutory health checks and the flu clinic.
- Co-ordinate and support inductions of new staff at Portbury.
- Adhere to data protection policies and processes by retaining sensitive, personal information confidentially and ensuring that it is appropriately stored.
- Undertake any other tasks reasonably incidental to the role.

Qualifications/Personal Qualities:
**Essential**:

- Previous experience of working in a busy office/admin role
- Excellent computer skills - Microsoft packages, at least intermediate level Word, Excel and PowerPoint, Outlook
- GCSE (or equivalent level) Maths and English grade C