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Dctt 4sott Training Administrator

4 months ago

Lyneham, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 319490**Salary**:

- £24,040- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Air - Defence College of Technical Training**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time, Job share, Part-time, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Lyneham, South West England, SN15 4XXAbout the job

**Job summary**:
Have you ever considered working in an exciting inclusive engineering training environment? If so, there is a brilliant opportunity for you in a modern teaching organisation.

**DCTT Vision**

The Defence College of Technical Training (DCTT) trains and educates highly skilled technicians and engineers to meet the operational demands of the Royal Navy, British Army and Royal Air Force. We specialise in aeronautical engineering, electronic and mechanical engineering, nuclear and marine engineering and communications and information systems - to prepare our trainees to operate in today's and tomorrow's combat environment.

With nearly 2,500 military, civil service and contractor staff based across six locations, we value our diverse and inclusive workforce. We encourage mutual respect, actively foster kindness and fairness, and promote a healthy work-life balance. We invest in our people; offering career and personal development opportunities and recognise staff efforts and commitments.

One of DCTT’s School’s, The Defence School of Electronic and Mechanical Engineering (DSEME), plays a key role in delivering world-class technical training to soldiers and aviators across a variety of engineering disciplines. Currently based at MOD St Athan, DSEME’s sub-school, No 4 School of Technical Training (4SoTT) will be relocating to MOD Lyneham over the coming months, which presents an exciting opportunity to join the Royal Air Force 4SoTT.

This position is advertised at 37 hours per week.

**Job description**:
As the DCTT 4SOTT Training Administrator you will be responsible for.

**Administration**

Inputting all work submitted for word processing in accordance with Defence Writing conventions in accordance with the Defence Writing Handbook for Trade Management Training and Course Design.

Keeping accurate and consistent records of communications and update records as required including the shredding and disposal of classified and unclassified material as necessary.

Maintain records of work and output statistics.

The production of meeting minutes and records of decisions as required

Co-ordinate all incoming and outgoing mail.

Maintain sufficient stocks of all stationery and consumables by submitting timely and adequate orders.

Control the photocopiers and other office equipment

Booking in/out all visitors to the department and advising them of all health and safety aspects, then escorting the visitors to their destination.

Manage and control all bookings for the department’s conference/classrooms.

Liaise with Course Design for any changes to the School’s Courses so that all Course Certificates are current and up to date.

Assist other flights within the Squadron with Admin tasks, utilising spare capacity, as required.

**Training Records.**

The compilation and maintenance of all training records and statistics for Phase 3 students

Maintaining up to date information on course planning charts and nominal roles.

Liaise with Plans and Records to investigate and solve issues arising out of ambiguities with course loading.

Production of Course student and Instructor files.

Ensuring Joining Instructions are up-to-date and relevant.

Collating Student information personnel and training systems.

Keeping Instructors up-to-date on course/student changes.

Setting up Classrooms prior to course commencement.

Ordering all Student Handouts for each course within relevant timescale.

Checking and informing Instructors and Plans and Records of Student Learning Difficulties and/or Health issues.

Issuing relevant arrival paperwork and end of course paperwork

Collating all information from student’s, and process through the relevant channels.

Produce course certificates for each successful student within the squadron in a limited timescale.

Ensure all records are filed and maintained in the correct manner.

**Person specification**:

- You must be well organised and proficient in time management. You'll be required to be both proactive and reactive.**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Changing and Improving
- Seeing the Big Picture

**Benefits**:

- Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.-