Personal Assistant to Director
5 months ago
Job Title: Personal Assistant
Location: Chelsea, London UK
Company Overview:
XE Consulting is seeking a dynamic Personal Assistant with a flexible schedule and a proactive approach to support our principal in both private and executive capacities.
Qualifications and Requirements:
- Proven experience as a Personal Assistant, preferably in a private or executive setting.
- Exceptional organisational skills with the ability to thrive in a fast-paced environment.
- Excellent communication skills and the capacity to remain composed under pressure.
- Discretion, integrity, and a strong sense of professionalism are paramount.
- Willingness to travel domestically and internationally as required.
- Possession of a valid passport with no visa restrictions for international travel.
- Proficiency in Microsoft Office Suite and a sound familiarity with travel booking platforms.
- Valid driver's licence and access to a reliable vehicle preferred.
- Educational Background: A minimum of GCSEs (or equivalent) in English and
Mathematics is required.
- Secretarial or Administrative Training: Certification or training in secretarial or administrative skills is beneficial. Courses in business administration, office management, or related fields can be advantageous.
Key Responsibilities:
- Manage the principal's extensive diary, including booking personal appointments and accommodating changes.
- Research and arrange complex travel arrangements for both business and leisure trips.
- Ensure all personal documents are up to date and create filing systems to track changes.
- Liaise with the family office/accountant to manage receipts and invoices effectively.
- Conduct personal shopping and oversee the gifting calendar for birthdays, holidays, and anniversaries.
- Collaborate with the principal's executive assistant to align personal diary with business commitments.
- Assist in preparing the principal for business meetings by organising materials and making necessary arrangements.
- Step in to make changes to scheduled meetings if the executive assistant is unavailable due to time zone differences.
- Help organise events, both personal and business, and travel with the principal as needed.
- Meticulously pack and unpack for the principal, maintaining detailed packing lists.
- Run professional and personal errands, including sourcing products, managing deliveries, and handling returns.
- Liaise with the wider team to ensure the smooth and transparent running of the household.
How to Apply:
**Job Types**: Full-time, Permanent
**Salary**: £34,214.00-£54,115.00 per year
**Benefits**:
- Bereavement leave
- Free or subsidised travel
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
- Overtime
- Weekend availability
Supplemental pay types:
- Performance bonus
**Experience**:
- Administrative: 2 years (preferred)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work authorisation:
- United Kingdom (required)
Ability to Commute:
- Chelsea (required)
Willingness to travel:
- 50% (required)
Work Location: On the road
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