Administrator/finance Assistant
4 months ago
**Admin/Finance Officer**
**BD8**
**Full Time (Monday - Friday) 35-hour week**
**£22k (FTC - 12 Months Maternity Cover)**
This Bradford based charity offers a safe haven for victims of Domestic Violence and Homelessness. This incredible, well-established charity has grown, providing a comprehensive re-settlement service to all its residents.
An opportunity has arisen for an Administrator/Personal Assistant to work a 35-hour week, reporting to the Service Manager for a 12-month fixed term contact covering Maternity leave.
You will play an integral part of the business, responsible for the day-to-day organisation of Charity, working closely with the Head of Service, Senior Finance Officer, and CEO
This role requires an Enhanced DBS.
**The role**:
- Provide assistance to the Chief Executive, organising meetings, appointments and liaising with the management team when requesting information/reports/performance data within strict deadlines.
- Assisting in the analysis of data/information.
- Responsible for the ordering and maintaining of office supplies (cost effective items).
- Providing administrative support to the team, including typing up of supervision notes and other documents as requested by the Head of Service and Service Managers.
- Ensure daily upkeep of records and systems.
- Assist the Chief Executive in preparing meeting reports and information for internal and external meetings.
- Attending meetings (via Zoom) accurately taking of minutes and then preparing notes and circulate to attendees.
- Ensure ID cards for new staff are prepared and issued.
- Assist in the planning and organisation of Annual General Meetings, including preparing articles for the annual review report, venue, catering, attendees, and speakers.
- Analysis of reports from completed questionnaires, assisting Head of Service in drawing up action plans.
- Attending 6 weekly Management Meetings, taking minuets, and distributing to Trustees.
- Oversee staff absences and report to Service Managers.
- Negotiate contracts for staff phones, photocopier etc.
- Organise quarterly in-house training and development days.
- Provide cover on the Duty Admin Desk as and when required.
- Assist in Bradford Quality Assessment Framework reviews/visits/meetings.
- Assist with the accreditation process in Investors in People.
- Dealing with utility companies, querying discrepancies, ensuring budgets adhered to.
- Sourcing accurate meter readings from staff.
- Dealing with council tax queries/issues.
- Maintaining accurate records of expenditure.
- Provide rent reconciliation officer with Payments, Financial Info and Data input into QuickBooks.
- Verifying service charge payments.
- Assisting Senior Finance Officer, preparing monthly rental income reports for CEO/Trustees.
**Experience**:
- Fully proficient in Microsoft Office, Including Excel Spreadsheets.
- Preferable experience in QuickBooks.
**About You**:
- Applicants must be able to demonstrate exceptional organisations skills.
- A confident networker, that will engage with service users and staff.
- Confident communicator in taking the lead in organising meetings.
- Ability to work with external agencies, stakeholders, and local authorities.
- Ability to manage and maintain sensitive and confidential information.
Pay: £22,000.00 per year
**Benefits**:
- Company pension
- Free parking
- On-site parking
- Work from home
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: NR100172
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