Operations Administrator
4 months ago
Hadingham Kirk is a landscaping and construction company based in Oxford designing and creating outside spaces with the highest quality craftsmanship and materials.
We are seeking a highly motivated, creative, organised person to join our busy team undertaking a wide range of tasks to ensure core administrative and operational services of the company are delivered in an effective and efficient manner.
The right person will be vibrant, creative and ready to share their ideas and skills as we streamline, manage and enhance our operational processes as we continue to grow the company.
This is a part time contract of 30 hours a week based at our offices in an idyllic farm location in North Oxford offering 28 days holiday a year pro rata including bank holidays.
The key tasks for this role are:
- Assist in the planning and execution of operational procedures and systems.
- Act as a point of contact for the team by handling and distributing new enquiries.
- Assist with purchasing and supplies for the site managers and running the team expenses account.
- Maintaining and developing a variety of databases and monitoring project costs.
- Running the team’s inventory of uniform, first aid & PPE, arranging fleet servicing and tool repair.
- Monitoring health & safety paperwork for upcoming and ongoing contracts, including compiling method and risk assessments, monitoring accident and near miss records and managing subcontractor RAMS.
- Assist in producing and maintaining a number of sources of information online and in publications.
Essential attributes:
- Resourcefulness, a creative and collaborative mindset and the desire to be part of a dynamic team
- Excellent communication and organisational skills
- Ability to work independently, use own initiative, take responsibility and prioritise
- Accuracy and attention to detail, tact, diplomacy and good telephone manner
- Understanding of the confidential nature of the work and willingness to adhere to a strict observance of confidentiality
- Strong IT skills including competence in the use of Microsoft Office
- Proficiency in minute taking
- An appropriate level of proficiency in spoken and written English
Salary £24,000 to £28,000 pro rata
**Job Types**: Part-time, Permanent
**Salary**: £24,000.00-£28,000.00 per year
Expected hours: 30 per week
**Benefits**:
- Additional leave
- Company car
- Company events
- Company pension
- Health & wellbeing programme
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: Ops Adm
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