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Trainee Events Administrator

4 months ago

Belfast, United Kingdom Reed Business Support Full time

**Band 3 Revalidation & Trainee Events Administrator**

**A leading organisation based in Belfast, who provide training within the Health and Social Care Setting, are currently seeking anAdministrator to join their team.**

This is a full-time, Temporary position for 6 months - with an immediate start

Working hours: Monday - Thursday: 9am - 5pm and Fridays: 8.30am - 4.30pm (37.5 hours per week)

With an hourly rate of £10.12-£10.84 per hour

**Job Role**:
You will be responsible for providing administrative support within the team.

**Essential Criteria**:

- 5 GCSE’s (including GCSE English Language and GCSE Maths, Grades A* - C) **OR** equivalent qualification to demonstrate literacy and numeracy **OR** Higher Qualification **OR** 18 months relevant experience
- 1 year’s experience within the last 3 years of working with Microsoft Office, this is to include Excel and Word
- Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels
- Ability to manage and prioritise a busy workload
- Ability to work in a fast paced, working environment - working as part of a team as well as on your own initiative to ensure that performance targets and objectives are met

**Desirable Criteria**:

- Minute taking

**Main Duties and Responsibilities**:

- Assist in the administration and implementation of administrative systems within the departments.
- Gather, collate, and process documents and information as required.
- Manage the administration of the office ensuring a continual high standard of service is provided to all staff, customers, members of the public and suppliers.
- Effectively prepare reports, documents, and proposals for senior staff within the department as well as supplying advice and assistance as required.
- Provide high level service to all stakeholders and maintain good working relationships with specific stakeholders.
- Attend and take notes/minutes/action points at meetings as required of the role.
- Continually seek to improve the service delivered within the department by committing to attend personal development training, demonstrating a team work ethic, and embracing change.
- Support the Management Team, and to undertake any other duties as directed by the Manager.
- Create and maintain effective links with staff at all levels, internal and external, locally, and nationally.
- Ensure all department information is stored and destroyed in accordance with the Records Management & Disposal Policy.
- identify required levels of stocks of equipment and supplies.
- Maintain daily contact with line manager and team.