Estates Officer

4 months ago

Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

JOB SUMMARY The role is to assist the Estates Manager (Operational) in the effective management of the Trusts many, varied and diverse buildings, ensuring the building fabric, structures and grounds are maintained to the highest standard. The post holder will also support the Capital Project Team and will contribute to the management of minor projects, upgrades and new developments as required. KEY RESPONSIBILITIES To engage and supervise maintenance contracts and all works in connection with Mechanical Services including: To manage the operational/infrastructure service delivery team comprising of Team Leaders/Technicians, Trade Staff and Contractors, ensuring that the team undertakes all Statutory and Mandatory, Good Practice and Reactive Maintenance within the key performance indicator targets. Managing employee probation, sickness, performance and conflicts via trust policies and procedures Bring to the attention of the Designated Estates Manager (Operational) and non-conformities or exceptions in a timely manner, identifying suitable mitigation measures and where appropriate identify issues for inclusion in the departmental risk register.

Provide support to colleagues within Performance & Compliance and Estates Capital Projects with the preparation and operational delivery of the Trusts Capital Plan. Identify for inclusion on a forward maintenance register, any structure, fabric, plant, system or equipment that is no longer fit for purpose, obsolete or does not meet current standards. Assist in identifying and managing the delivery of cost savings and performance improvements that deliver quantifiable quality and cost benefits. To ensure all appropriate records, drawings, and electronic information is managed appropriately to ensure the safe and complaint management of the Trusts estate.

Support the team in developing and implanting energy improvement schemes, working with the Sustainability Manager. Assist the Estates Manager (Operational) to carry out feasibility studies and financial / option appraisals; implement energy saving projects across the Trusts sites. Manage and co-ordinate shutdowns for maintenance, refurbishment and new-build projects, liaising with a wide range of professionals, Clients, Medical and Departmental staff; ensuring concurrent works around the site do not give rise to conflicts or unsafe conditions. Comment on designs as necessary or required, drawing to the attention of the Maintenance manager any aspects which may adversely impact on the day to day management of the service if implemented.

Assist with the up-keep of the Operating & Maintenance Manual Library, using database systems and scanning equipment. To manage the information for quality and accuracy entered into the Estates IT systems. Assist the designated Estates Manager (Operational) in management of the business continuity plan Assist the designated Estates Manager (Operational) to organise, undertake or delegate investigations and surveys or specialist servicers, leading to analysis and consideration of a range of options to ensure service continuity and safe systems of work. Check archived drawings and operating & maintenance manuals for accuracy and make arrangements for inaccuracies to be corrected.

Assist in the preparation of technical specifications, tender documents and other contract documentation. Report to the designated Maintenance Manager any defect liability issues. Undertake Authorised Person duties relevant to core trade and or within capability and competence; ensure Team Leaders also undertake relevant AP duties as necessary or required. Act as authorised signatory to manage delegated budget and authorises payments to trust approved contractors and suppliers Act as Duty Estates Manager (Operational) in times of absence this will require autonomous decision making and working with freedom to take action within broad policies and procedures.

It also requires judgement and analysis of a range of options in an urgent situation, fault finding on complex building services and equipment across Trust sites. Working with the designated Estates Manager (Operational), produce and maintain a workforce development plan for the team(s) being managed. Propose changes to policies when mechanical systems are being upgraded under capital project and redevelopment team Use analytical tools, instruments an equipment to carry out technical investigations. Act as Authorised Person for ventilation, decontamination, medical gases pipeline systems and Responsible Person for water systems.

Participate on-call officer rota and act as Authorised Person for out of hours service shut downs as required. Organise and deliver HSE regulation weekly meetings, bringing incidences and near misses to discuss within the team. The post holder will undertake other duties as may be required to achieve the Trusts objectives, commensurate with the grading of the post.

  • Estates Officer

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