Business Support Officer/pa

3 weeks ago

Stanley, United Kingdom Executemps Full time

**DUTIES AND RESPONSIBILITIES SPECIFIC TO THIS POST**:
Listed below are the responsibilities this role will be primarily responsible for:
**Financial Services**
- To undertake a range of financial tasks as required including receiving, checking, and recording of financial transactions on the finance systems
- To assist in the collection and banking of cash, including the recording of income taken by card machine
- Dealing with expenditure transactions including the ordering of goods and goods receipting of items received

**Business Services**
- To be responsible for the front of house services including maintaining the Booking System, taking payments and dealing with the general public through telephone and face to face enquiries.
- To provide basic building security for low-risk bookings e.g. conferences, weekly clubs and groups as required.
- To assist in Increasing Income Generation opportunities specifically around the number of external venue hire bookings in consultation with the Senior Management Team.
- To provide support in the organisation of the events programme.

**Democracy**
- To assist in the preparation of meetings of Agendas including the preparation of correspondence, reports and policy documents as requested.
- To maintain the official minute books, records of motions and decisions and to update the action logs routinely.
- To ensure correct notices are given for meetings in accordance with legal requirements.
- To record minutes at meetings.
- To ensure facilities are provided for the conduct of meetings.
- Manage the Diary, processing requests for attendance at events and responding to correspondence.
- To lead in the organisation and planning of various Functions

**Neighbourhood Services**

To provide Administrative services to the Environmental Team including but not restricted to keeping records of vehicle logs and timesheets, reporting any discrepancies to the Senior Management Team.

**General Administration**

To provide accurate and timely support through a range of administrative activities (e.g. letters, queries, file set up and management)

**Generic responsibilities which will be undertaken in support of the above work include the following (if applicable)**:
I I) To represent the Senior Management Team and the organisation as appropriate at various meetings, working parties, panels etc as directed

II II) Co-ordinate and participate in internal/external meetings and forums

III III) The above is not exhaustive and the post holder will be expected to undertake any duties for the organisation which may reasonably fall within the level of responsibility and the competence of the post as directed by the Finance Officer.

**Financial Management**

There are no Budgetary responsibilities allocated to this post, however the post holder will be responsible for:
i i) Supporting the Senior Management Team in preparing and managing budgets and the ongoing budgetary control.

**Job Types**: Full-time, Temporary contract
Contract length: 6 months

**Salary**: £24,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Stanley: reliably commute or plan to relocate before starting work (required)

**Experience**:

- local government sector: 1 year (preferred)
- Senior Administration/PA: 1 year (required)
- Minute taking: 1 year (preferred)

Work Location: One location

Reference ID: TLTMP3

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