Pa to CEO and Cfo

3 weeks ago

London, United Kingdom SMS Recruitment Services LTD Full time

**Full Job Description**

**The Role**

We have an exciting opportunity for an experienced Personal Assistant to join the team at SMS Higher Education Group, a fast growing company, who will be supporting the CEO, CFO, several senior managers and Board Members in day-to-day administrative tasks.

This is a great opportunity to work for an established company. The role requires a highly organised and experienced PA to keep the CEO update with their day-to-day activities. Lots of diary management and in box management. As well as providing support to their personal life. Some support to MD and occasional cover of reception.

Your main responsibility will be supporting the CEO in proactive support on a consistent basis - giving them capacity to drive continued growth of the business. If you have experience working for executive level and can commute to East London and are open to a varied role (never boring) - then we would love to hear from you

**Responsibilities will include but are not limited to**
- Provide full PA and administrative support to part of the C Suite, Management team and broader operations teams.
- Complex diary management
- Diary management for CEO & CFO and diary support for some Management team.
- Management of directors to do lists: i.e Can we progress this any further? Can I take this task off your hands?
- Booking of meeting rooms, preparing the room before a meeting, teas/coffees for attendees, if necessary, in absence of the receptionist.
- Keeping track of due dates on calendar/information
- Managing contacts database
- Acting as first point of contact for CEO and CFO
- Produce documents, letters, briefing papers, reports and presentations as required.
- Research for the CEO and CFO
- Briefing director on upcoming meetings
- Assisting with organising social events for the office
- Co-ordinate all travel arrangements, often at short notice, for London team, C suite and Non-exec Board Members: booking flights, taxis/transfers, hotels, restaurants, and all logistics abroad.
- Arrange visas, checking and informing travellers of any country entry requirements.
- Organise quarterly Board meetings, liaising with the Board Members and/or their PA’s: agreeing dates, finding venues and organising full trip requirements for Board Members as well and leadership team.
- Assisting with reception cover
- Minute taking
- Mailboxes management
- Aiding team on campaign level to make sure everything runs smoothly

**PROFILE**

To be considered for this role, you must:

- Have previous experience within a similar role at the same level
- Have excellent organisational capabilities with the ability to multitask and organise others
- Possess strong organisation skills
- Possess strong communication skills both verbally and written
- Be confident in approach and able to work on own initiative within minimum supervision.
- Have ability to filter information and assess priorities
- Be capable of thinking ahead and anticipating potential issues and pro-actively dealing with them
- Be adaptable, ability to learn quickly - Pro-active, self-sufficient
- Be a team player
- Be assertive
- Have ability to develop and maintain good working relationships.
- Have willingness to get involved and be hands on with all administrative tasks.
- Be confident with all MS Office packages to include extensive experience using of Outlook, Word, PowerPoint and Excel.

**Salary**: £20,000.00-£25,000.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- London, E7 8JQ: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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