Apprentice in People Services

3 weeks ago

Taunton, United Kingdom Somerset NHS Foundation Trust Full time

An exciting opportunity has arisen for an Apprentice to take their first steps into People Services within Somerset NHS Foundation Trust.

Youwill form part an extremely valued Apprentice Team where throughout your placement you will be supported to achieve a Business Admin Level 3 NVQ whilst also getting experience across several People Service areas, including - but not limited to:

- Workforce Information
- HR Advisor Team
- Temporary Staffing Lead Nurse
- Learning & Development
- Medical Workforce

This is a fixed term contract for 18 months where you will gain valuable work experience and a level 3 Business Admin apprenticeship.

You will be expected to work from County Hall, Musgrove Park Hospital and Home when required.

College Information

Each area will expose you to a wide variety of tasks, including - but not limited to:

- Compiling reports
- Intranet amendments
- Stationary ordering
- Reward & Recognition administration
- Completing staff ID checks
- Data entry
- Taking meeting notes
- Generating newsletters
- Support with the co-ordination of training and other events
- Research

You will need to demonstrate strong organisation and timekeeping skills, able to work on your own initiative. You take a flexible and adaptable approach to work and are committed to attending college and achieving Apprenticeship qualification.

As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.

The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stones throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.

There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will experience the best of both in Somerset, the countryside and the cosmopolitan there is truly something for everyone

You will be required to work flexibly across the Service and are expected to maintain the Trusts values and lead by example. You can expect constant contact with People Service Colleagues and regular contact with colleagues across the wider organisation. Tasks and responsibilities as follows:
**Workforce Information Support Tasks**:

- Run reports which require data manipulation and the use of business intel systems.
- Use of our Electronic Staff Record system (ESR) to complete equality and diversity checks.
- Support of the yearly flu clinics by inputting relevant information onto ESR.
- Preparation of manager’s electronic workbooks.

**HR Advisor Support Tasks**:

- Sickness audits - run reports from our Electronic Staff Record (ESR) system for staff sickness. Check data against personal files, feedback to Managers where improvements can to be made.
- Enter case information onto the ER Tracker system.
- Responsible for updating the People Services Intranet page.
- Calculate annual leave entitlements.
- Using the ESR system to obtain data needed to process employment confirmation requests.
- Review redeployment cases against NHS jobs for suitable roles.
- Review the pay protection report against NHS jobs. Highlighting any individuals that could potentially be moved to utilise pay protection.

**Temporary Staffing Lead Nurse Support Tasks**:

- Using the Bank Staff and E-rostering system’s to enter all Bank members of staff training and shadow shifts.
- Book and obtain confirmation of training attendance for all newly appointed Bank members of staff.
- Bulk ordering and receipting of uniform.
- Ensure new Bank members of staff are set up and have been issued with EOL logins.

**Learning & Development Support Tasks**:

- Register entry onto ESR - Fit testing

**Medical Workforce Support Tasks**:

- ID Checks
- Support with Annual Dr Intakes and rotations
- Data entry onto ESR
- System data entry

**General People Service Support Tasks**:

- Management, completion and distribution of the Trusts Reward and Recognition nominations and certificates.
- Complete and send generic reference requests.
- Act as an administrator for new and ongoing People Service projects.
- Create and maintain reports, spreadsheets and correspondence using a variety of computer packages including Word, Excel, Outlook and PowerPoint.
- Maintain and update the People Services Intranet site.
- Create and circulate the monthly People Service newsletter.
- Take meeting notes and distribute accordingly.
- Order and receipt stationary requests.
- Support with the administration of yearly events.
- Opening and distribution of post which involves, scanning, saving and shredding.
- Provide project support to the Project lead and towards the end of your placement plan and lead a small project of your own, using to

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