Uk HR Operations

5 months ago

Colnbrook, United Kingdom AIT Worldwide Logistics, Inc. Full time

Introduction:
**Move the world with us**

AIT is a global freight forwarding and logistics company headquartered in Chicago. Are you looking for an exciting and varied job? Then you are exactly right for us Become part of the international supply chain and move the world with us

Does that sound interesting? Then make AIT Worldwide Logistics the next stop on your career ladder

Overview:
As part of the European HR Team and reporting to the HR Operations Manager, the UK HR Operations and Talent Management Specialist will focus on delivering all duties related to teammate lifecycle including onboarding and offboarding, employee relations and projects. This position supports the HR Operations Manager and UK HRBP and works with the wider European HR Team to ensure compliance, data quality, support to the business and project work.

**Responsibilities**:

- Manage teammate on-boarding as specified in the HR SOPs.
- Review and approve all teammate IT and new hire tickets as required.
- Responsible for the maintenance of the HRIS and ensure UK data quality (new hires, promotions, job changes/transfers, rehires and terminations).
- Manage and maintain Time & Attendance system, creating shift patterns as required.
- Work closely with internal payroll to ensure relevant information reaches the correct department/person. Ensure all new starters/leavers are accounted for; help support special payroll runs, help support annual merit and bonuses are processed accurately and timely.
- Monthly HR reporting (headcount/leaver/joiners/changes etc.) as required and maintenance of country org charts.
- Off-boarding/Exit Process. Responsible for completion of HR Termination Checklist including creating and sending Acknowledgment of Resignation Notice, Exit Survey, schedule HR Exit Interview, create summary notes from HR Exit Interview and terminate employee in HRIS and other platforms/systems.
- Responsible for new hire orientation and basic system training for all UK new joiners.
- Issue end of probation letters, confirmation of employment and escalate any probation extensions to the HR Business Partner.
- Maintain hard and soft copy of employee records.
- Prepare presentations on various HR topics.
- Support the performance management process within our systems, status reports and assist employees and management with any queries.
- Assist with M&A activity including large employee imports of data and quality assurance, new hire paperwork, system logins, PTO set-ups, etc.
- Regularly participate and contribute to process improvements.
- Full involvement in project work and support to the HRBP and the wider Talent Management team.

Qualifications:

- CIPD qualified.

**Experience**
- A minimum of (3) three years of related HR experience

**Other Skills & Competencies**
- Prior experience in HRIS and HR Operations required.
- Prior experience working with data and HRIS data migration.
- Accurate, speedy and independent way of working
- Competent in HR systems and administrative duties
- Knowledge of UK labor law and UK payroll regulations.
- Excel proficiency - advanced
- Fluent oral and written English is a must.
- Additional (major) European languages would be an asset
- Organizational skills to manage high volume of new hires and other HR changes needed to be made within the system.
- Detailed oriented and ability to perform data analysis for purposes of root cause analysis, trend analysis, issue resolution or the like
- Ability to present to and deliver material in a clear and digestible way
- Ability to balance being a proven teammate and working independently
- Previous experience in fast pace environments and flexibility to adapt to changing requirements

What AIT Can Offer You:
In addition to a competitive salary and benefits, we offer great programs for our employees, for example, 5 volunteer hours a year to give back to the community in a charitable event.

About AIT Worldwide:
**About AIT Worldwide Logistics**:
AIT Worldwide Logistics is a global freight forwarder that helps its customers grow by expanding access to markets all over the world where they can sell and/or procure raw materials, components, and finished goods. For more than 40 years, the America’s-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground, and rail—on time and on budget. With expert teammates staffing more than 100 worldwide locations in Asia, Europe, India, and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services. Learn more about AIT Worldwide Logistics, our culture and core values in action here.

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