Corporate Fundraising Team Assistant

5 months ago

Cambridge, United Kingdom Alzheimer's Research UK Full time

The Corporate Team at ARUK has just enjoyed a record-breaking year of fundraising by our corporate partners. We require a proactive and organised colleague to provide the team with vital administrative support.

This is a 12-month fixed term contract, or on return of the substantive post holder, to cover a secondment period.

**MAIN DUTIES & RESPONSIBILITIES**:
**Team administrative support**
- Provide general administrative support for all members of the team.
- Manage invites and room bookings for Corporate Team meetings.
- Ensure accurate recording keeping through the use of our CRM system.
- Be the main internal point of contact for the Corporate Team.
- Respond to incoming team enquires promptly and professionally.
- Ensure accurate financial records are kept, by reconciling gifts across multiple donation platforms.
- Fundraising stock management and distribution.
- Assisting the team with event planning, including sourcing pricing quotes, raising purchase orders and booking equipment and ordering merchandise.
- Update the team intranet and website pages.
- Post from the Partnership Development team Twitter accounts, monitor LinkedIn for activity by our partners and flag to appropriate team member.

**Securing new partnerships**
- Fundraising data management: adding new companies and prospects to ensure accurate records of approaches made by the team.
- Monitor supporter information on the database to generate new leads for the team.
- Generating reports for the New Business team and maintaining accurate records.

**Supporting our existing partnerships**
- Provide a first-class stewardship journey for fundraisers from companies that are supporting the charity. Including making sure they have the materials and resources required to fundraise - preparing and sending information packs, wishing them good luck, drafting letters, and sending thank you messages.
- Work closely with the Central Fundraising Team to ensure a consistent stewardship journey across all audiences.
- Manage online giving pages and our CRM system to make sure corporate supporters are identified and recorded correctly, and their income potential is maximised.
- Monitor the CRM system to make sure that all information about our corporate fundraisers is recorded correctly.
- Filter enquiries from our corporate supporters whilst the Partnership Development Officers are on annual leave to ensure a timely and helpful response.
- Help support event delivery by sourcing volunteers, merchandise, and gifts in kind for events.
- Keep the Partnership Development Officers and Team Managers up to date on feedback from supporters.
- Communicate key fundraising products and communications designed for our Corporate supporters with the Regional team.
- Develop new fundraising idea packs to engage our Corporate supporters and seek appropriate sign off.

**Working with others**
- Work with our merchandising team for the development and production of event materials as required.
- Liaise with our distribution centre to organise mass mailings of materials needed for pitches and large partnership launches and events.
- Represent the Corporate Partnerships team on working groups for internal projects to ensure the team’s needs are met.
- Work closely with our Supporter Care Team, Central Fundraising Team and Insight & Development teams to make sure that the Corporate Partnership team is following processes correctly and is adopting improved practices where possible.

**WHAT WE ARE LOOKING FOR**:

- Confidence working with computers and Microsoft Office; knowledge of Word, Excel, and Outlook.
- Experience using databases.
- Experience working in a customer/client facing position.
- Demonstrable administrative experience or relevant transferable skills.
- Experience of building and managing relationships with colleagues.
- Good verbal and written communication skills.
- Ability to prioritise and effectively manage multiple tasks.
- Excellent planning and organisational skills
- Excellent attention to detail.
- Friendly and professional demeanour.
- A confident and friendly manner; would feel at ease representing the charity among varied external contacts.
- Able to work as part of a wider team as well as being proactive and can work independently.

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