Senior Administrative Officer

2 months ago


Oxford, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 259696**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS Macmillan House Oxford, OX1 1BNAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as



  • Oxford, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - Oxford (South Central) - 70720** **£23,637 - £29,046** **Oxford**: **Overview of the job**: This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and...


  • Oxford, United Kingdom University of Oxford Full time

    The Administrative Officer will deliver an essential function within the Undergraduate Admissions and Outreach department (UAO) and sits within the UAO Administrative team. This team is comprised of the Administrative Manager; this role; a second full-time Administrative Officer; the Administrative Assistant and the Executive Assistant. This team delivers...


  • Oxford, United Kingdom University of Oxford Full time

    **Please note that this is a re-advertisement and previous applicants need not apply.** We are seeking a friendly and high-performing Office Administrator to support the work of the International Engagement office and to undertake some work in the Pro-Vice-Chancellor’s office. This is a terrific opportunity for someone who is an experienced administrator...


  • Oxford, United Kingdom University of Oxford TSS Full time

    Web advert- This assignment will pay £14.72 p/h**Duties**: 1. Management of day-to-day office business Above all, the role requires a first-class office administrator. This will involve a multitude of tasks: - _Coordination:_ Working closely with the offices of other senior administrative and academic members of the University, ensuring coordination and...


  • Oxford, United Kingdom University of Oxford Full time

    We are seeking to appoint an Administrative Officer to join the Pandemic Sciences Institute, within the Clinical BioManufacturing Facility (CBF), helping to provide administrative support to all members of staff and ensuring that the office is efficiently run. The Clinical BioManufacturing Facility (CBF) at the University of Oxford produces high-quality...


  • Oxford, United Kingdom Oxfordshire Youth Full time

    **This is an Adoption Leave cover position for 12 months, starting mid/late April 2023 until April 2024.** Please be aware that we will not be able to proceed with applicants who are unable to begin the role within the above timescale. **Applications will be reviewed as and when they are received.** alternatively, _click here _for more information. **Job...


  • Oxford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 292469**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...


  • Oxford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 267651**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...

  • Office Administrator

    2 weeks ago


    Oxford, United Kingdom RME Consultants Full time

    **RME Consultants are working with an organisation in the Oxford area to find an Administrator to join their growing team.** **Role: Office Administrator** **Salary: £25,000 - £27,000 per annum** **Working Hours: Monday - Friday, Full time (3 days in the office per week)** **Contract: Permanent** **Location: Oxford, Oxfordshire** **Main Duties for...


  • Oxford, United Kingdom ATG Oxford Full time

    '''Overview''' We are seeking a highly organised and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will play a crucial role in ensuring the smooth operation of our office. This is a dynamic position that requires excellent communication skills, strong problem-solving abilities, and the ability to multitask...

  • Senior Administrator

    1 month ago


    Oxford, United Kingdom Enara Bio Limited Full time

    **Introduction**: Enara Bio’s purpose is to shine a light on unconventional T cell targets to develop cancer immunotherapies designed to provide lasting benefit for broad patient populations. Our proprietary EDAPT platform enables us to discover a novel and differentiated class of cancer-specific targets from the genomic dark matter, which we call Dark...


  • Oxford, Oxfordshire, United Kingdom Berry Recruitment Full time

    Berry Recruitment are NOW hiring for a dedicated, experience and adaptable Senior Administrator to work for a very reputable and established organisation based in Oxford.We are looking for someone who is very organised and able to work within a high-energy business. Attention to detail as well as great personal communications and computer skills are...

  • Senior Administrator

    23 hours ago


    Oxford, Oxfordshire, United Kingdom Berry Recruitment Full time

    Berry Recruitment are NOW hiring for a dedicated, experience and adaptable Senior Administrator to work for a very reputable and established organisation based in Oxford.We are looking for someone who is very organised and able to work within a high-energy business. Attention to detail as well as great personal communications and computer skills are...


  • Oxford, United Kingdom Turpin Miller LLP Full time

    Office Administrator Salary in the range £22,000 - £30,000 depending on skills and experience About Turpin & Miller LLP We are a specialist law firm with a national reputation and engaged across the whole spectrum of immigration and citizenship law. We work with businesses and universities, skilled workers, families, refugees, immigration detainees and...

  • Office Administrator

    2 weeks ago


    Oxford, United Kingdom Focus Resourcing Full time

    Our client based in Cumnor, Oxford is recruiting for an Office Administrator. This role involves helping the PA who supports the Partners and the team in this busy office of 20-25 people. The role will be assisting the PA with all administration tasks andhelping with the smooth running of the office. **Due to the location of our client it is recommended you...


  • Oxford, United Kingdom Clinical Partners Ltd Full time

    We are a seeking an Office Administrator to join our friendly team located on the outskirts of Oxford. Oxford ADHD and Autism Centre (part of the Clinical Partners Group) are dedicated to providing high quality services to our patients. As we continue to grow and expand our services, we are seeking an organised Office Administrator to join our team. As the...


  • Oxford, United Kingdom University of Oxford Full time

    **Join the University of Oxford's IT Services Department as a Portfolio Management Office (PMO) Administrator** Are you looking for an exciting opportunity in a stimulating work environment with an international reputation as a world-class center of excellence? The University of Oxford is at the forefront of research that tackles global challenges, from...


  • Oxford, United Kingdom Ministry of Justice Full time

    **Administrative Officer - 77121** **£21,775** **Oxford**: **HM Courts and Tribunals Service**: **Directorate: South East Region**: **Job Title / Grade: Admin Officer (AO)**: **Location: Oxford Magistrates Court, The Court House, Speedwell Street, OX1 1RZ**: **Duration: Permanent**: **Salary: National: £21,775**: This position is available for external...

  • Senior HR Officer

    2 weeks ago


    Oxford, United Kingdom University of Oxford Full time

    **Senior HR Officer** We are seeking a full-time Senior HR Officer to join the Department of Physics on a permanent basis. The Department of Physics at Oxford University is one of the largest and most highly respected of its kind and the HR function is an essential part of the overall administration for over 500 academics, researchers, technicians and...


  • Oxford, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 326498**Salary**: - £23,637 - £29,046- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs...