Accounts Payable Associate

3 weeks ago


High Wycombe, United Kingdom Hovis Full time

Welcome to Hovis. We are the proud guardians of over 130 years of baking experience that make up our iconic and much-loved brand. We produce bread and bakery products created with Hovis goodness at the heart of each. We deliver around 1.3million loaves, every day of the week throughout the UK and Ireland, where we also make Mothers Pride and Ormo products.

We are 2,800 people working within 8 bakeries, 1 flour mill, and 2 regional distribution centres across the UK. Our success is a result of the hard work of our people; they are experts in their field whether it’s baking, manufacturing, logistics, engineering, or the many departments within the central functions team based in our head office in High Wycombe. We are a values-led business and expect our colleagues to live, breathe, and embed Quality, Accountability, and Trust into their ways of working.

**The role**:
An exciting opportunity has arisen for an Accounts Payable Associate to join the dynamic finance team at Hovis HQ in High Wycombe.
Reporting to the AP Supervisor, you will deliver a professional service to suppliers through supplier invoice processing, statement reconciliation, query resolution, creditor reconciliations and support to the business.

This is a great opportunity for an experienced Accounts Payable Associate to join a unique business, which has an established brand, private equity backing and an entrepreneurial mindset. The Finance team is an integral and trusted part of the Hovis business and we will be looking for a collaborative, positive and energetic individual to join our friendly and supportive team.

**Key Accountabilities**:

- Transactional Processing
- Take ownership of assigned supplier accounts
- Re-educate Internal/external stakeholders on Invoice compliance to drive Right First-Time PO, GRN and Invoice submission across multiple sub systems
- Drive timely resolution with root cause to deliver an efficient payables function
- Deliver to KPI’s and SLA’s
- Participate as required as a team member in other special projects
- Maintain accurate records and history
- Perform statement reconciliations as required
- Customer Service
- Be the first point of contact for payment query resolution
- Prompt response to enquiries
- Refer any unrelated/unresolved to right resource in a timely manner
- Build strong relationships / Stakeholder Management
- Support and share knowledge with colleagues
- Technical inbox management
- PO forwarding and control
- Technical
- Requires analytical skill to assess automated workflows, carries out investigative work for any queries where issues occur for allocated vendor split
- Ensure system functionality is fully utilised
- Adhere to Data Protection regulations and practices
- Control and Compliance
- Operate within the business controls framework, following relevant process documents
- Work with business areas to improve data quality and suggest process improvements
- Implement and follow through any changes to agreed standards and time scales

**Experience**:

- Knowledge of AP process (at least 3 year transactional level)
- FMCG experience (desirable)
- Good excel skills
- Good written and verbal communication skills
- Demonstrating customer service awareness
- Strong organisational skills and ability to prioritise workload
- Working individually and part of a team
- SAP experience
- Aurora (S21) (Desirable)

**Why work for us and our benefits**:
At Hovis, we understand the importance of looking after our colleagues, so we provide a variety of benefits in addition to their salaries. The benefits we provide at Hovis are as varied as the people who receive them but they are offered with the intention of creating value to them personally over and above their salaries
- There is a range of colleague benefits available, which individuals can select based on their needs.
- Our benefits scheme is called Hovis Choice, which offers a variety of savings and cashback offers on day to day living and much more including eyecare vouchers, and a healthcare scheme to suit everyone. It also includes our Cycle to Work scheme where you can obtain a brand new bike at a significant saving
- We offer competitive annual leave entitlement and flexibility where possible in order to create a healthy work-life balance
- We celebrate loyalty with our generous long service and colleague recognition schemes
- We offer three levels of pensions

Hovis values diversity and is committed to promoting equal opportunities in the workplace. Every job applicant, employee or worker will be treated fairly and equally with dignity and respect regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, social class, nationality, ethnic or national origin, religious belief, union membership, political opinion, sex, sexual orientation or any other protected characteristic.



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