Safeguarding Admin Assistant

1 month ago


Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

To provide administration, typing and clerical support to the Midwifery Safeguarding team for all activity within the service and meet agreed quality standards.

To contribute to the delivery of an efficient and effective service through a professional, patient-focused approach. To support the Safeguarding Midwifery Leads in the continual review of processes and help to identify and implement changes to service provision by promoting improved ways of working.

**Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.**
- Provide an excellent service to all safeguarding service stakeholders, in an efficient and effective manner promoting the service and adhering to agreed quality standards and maintaining confidentiality at all times.
- Act as a point of contact for first line enquiries for the Maternity Safeguarding Team, communicating with staff, service users throughout the Trust and external agencies as required.
- Provide clerical support to staff and line managers within the Maternity Safeguarding team, dealing with sensitive information relating to casework.
- Provide administrative support to the Team, including diary management and the arranging of meetings, photocopying, filing, collating information, and processing paperwork.
- Ensure proper filing of documentation, both paper and electronic, in established filing systems, following agreed internal process & ensure that these systems are continually maintained allowing timely access to all documentation.
- Assisting in the management of all the departmental stationery, stock control, ordering and onsite equipment issues.
- Take accurate minutes of hearings and meetings, ensuring they meet department quality standards.
- Provide timely and efficient typing of letters and presentation of data.
- Support the Maternity Safeguarding Team Leads with defined projects and to deputise in their absence.
- Participate in team meetings, regular 1:1s and feedback, agree through annual appraisal a personal development plan.

We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.

It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.

Excellent Service
- Provide an excellent service to all safeguarding service stakeholders, in an efficient and effective manner promoting the service and adhering to agreed quality standards and always maintaining confidentiality.
- Act as a point of contact for first line enquiries for the Maternity Safeguarding Team, communicating with staff, service users throughout the Trust and external agencies as required.
- Provide clerical support to staff and line managers within the Maternity Safeguarding team, dealing with sensitive information relating to casework

Administration
- Provide administrative support to the Team, including diary management and the arranging of meetings, photocopying, filing, collating information, and processing paperwork.
- Ensure proper filing of documentation, both paper and electronic, in established filing systems, following agreed internal process & ensure that these systems are continually maintained allowing timely access to all documentation.
- Assisting in the management of all the departmental stationery, stock control, ordering and onsite equipment issues.
- Take accurate minutes of hearings and meetings, ensuring they meet department quality standards.
- Provide timely and efficient typing of letters and presentation of data.
- Support the Maternity Safeguarding Team Leads with defined projects and to deputise in their absence.


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