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Process & Systems Adviser

4 months ago

Aberdeen, United Kingdom Orion Full time

**Job description**:
Our client is currently recruiting for the position of Process & Systems Adviser, based in Aberdeen.

**Responsibilities**:

- Ensure the SAP / Maximo access and approval authorisation is correct
- Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems being used in accordance with policies and procedures, and ensure such requirements are communicated appropriately
- Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities
- Ensure Supply Chain metrics related to R2P, and electronic invoicing are achieved
- Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g., Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain
- Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details. Provide training materials and knowledge for onboarding new vendors
- Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba
- Ensure Policies, Procedures, Work Instructions and Training materials up to date for all Supply Chain processes and systems and are complied with
- Focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system
- Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP / ERP guidance
- Owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems such as Actian or Winshuttle
- Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records - required to support R2P, Purchasing, Contracting and Materials Management processes
- Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts to maximise the use of automatic rate validation and minimise administration spreading through the organisation
- Support the Contracting teams in ensuring Ariba and OLAs are used effectively and to ensure alignment between existing contracts and OLAs
- Enablement of as many relevant suppliers as possible for electronic invoicing
- Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes, including integration activities related to legacy systems (e.g., Sun, Maximo) and any new ERP technologies

Experience & Qualifications:

- Educated to degree level in a relevant discipline and / or extensively proven and successful Supply Chain Management track record
- Membership of Chartered Institute of Procurement & Supply (MCIPS), or demonstration of working towards this, is preferred
- Good working knowledge of ERP systems; SAP, Ariba and Maximo
- Good working knowledge of MS Office programs
- Knowledge of Contract Creation and Management
- An excellent knowledge of Procurement / R2P processes and procedures

Contract position.

Our role in supporting **_diversity_** and **_inclusion_**
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.