Health and Safety Administrator
1 month ago
We are looking for a Health and Safety Administrator on a 6 month contract basis to provide administration support to the Facilities team. The Health and Safety Administrator will support the review and refresh of Health and Safety documentation, processes and procedures.
Key Responsibilities
- Carrying out health and safety checks at offices
- Review and update role description for Fire Wardens, First Aiders, and DSE assessors for the office locations and update policy for H&S plan.
- Procure, deploy and arrange training / induction of defibrillators at all MKS locations.
- Work with Head of Facilities to map out training matrix for roles, and update H&S plan and documentation with updated training requirements.
- Support recruitment of volunteers to roles, coordinate training and onboarding for new people appointed to roles.
- Capture and document processes for Cascade crisis notification system.
- Support the Facilities team in the review and update of the site emergency plans, and document and refresh plans as they're amended and reissued.
- Support the Facilities team in the review and update of the Firmwide Business Continuity plans, and document and refresh plans as they're amended and reissued.
- Review all Health and Safety audits completed previously, create and ensure that action plans are completed and signed off. Update Assurity plus 2 in order to reflect this completion.
- Review use of new version of Assurity plus platform, create plan for onboarding and use of functions and services not currently being utilised by MKS. Set up recurring reporting from the system to provide stats, and MI for the business on compliance and safety. Train Facilities team members in use of the system.
- Review compliance and safety signage at all MKS locations and update as necessary.
Required Skills & Experience
- Experience of working in an administration role.
- Awareness of health and safety requirements.
- Able to work in a busy environment and with a 'can do' attitude.
- Polite and friendly nature with good interpersonal skills.
- Problem solving skills, proactive and forward thinking.
- Works collaboratively in a team environment
- Excellent interpersonal and communication skills, both written and verbal.
- Self-motivated, resilient and levelheaded
- Basic knowledge of I.T.
Flexible Working
We are committed to supporting a positive work-life balance and offer a hybrid working policy that gives our people more freedom to decide when they work and where from. We appreciate how important flexibility around our personal lives is, and our policy considers the needs of our people alongside the needs of the business.
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