Notarial Clerk/administrative Assistant

1 month ago

London, United Kingdom Notary.co.uk Full time

**NOTARIAL CLERK JOB DESCRIPTION**

Notary.co.uk are an innovative and friendly firm of notaries with a main office Victoria, central London and a secondary office Canary Wharf.

We work in a busy, transactional and fast moving office environment, assisting a variety of interesting clients on a daily basis. We are a small growing team, looking for the right person to contribute and enhance our service as we look to expand.

The role will be as a Notarial Clerk/Administrative Assistant, and will be based at our Victoria office.

The salary will be between £25,000 to £30,000 per annum, depending on experience.

We feel the role may suit best those who have experience working in a legal environment, however anyone who has an interest in the role and feels it would be a good fit is welcome to apply.

**KEY DUTIES**:

- Managing client instructions from initial enquiry to completion (including taking instructions, reviewing documents, providing quotes, advising on requirements, managing bookings, ensuring services are completed, notifying clients and dispatching documents);
- Tracking client instructions from the initial enquiry through to completion;
- Attending to clients at appointments, including initial greetings, scanning KYC documentation and taking payment;
- Checking notarial certificates/documents for quality control purposes;
- Scanning and binding documents;
- Ensuring Notarial Register is updated and maintained on a daily basis;
- Sorting and managing incoming post;
- Arranging and managing outbound post and couriers;
- Assisting with the legalisation of documents, including travelling to the FCDO and various embassies when required;
- Assisting with ensuring internal procedure manuals are kept up-to-date;
- Assisting as may be required with content creation on Company blogs, social media channels and website.
- Assisting practise manager/management with general administrative and office tasks and any other tasks that may be required on a day-to-day basis;
**KEY SKILLS**:

- Ability to work independently and in a team;
- Excellent organisational, time-management and prioritising skills;
- Fast typing;
- Ability to work in a fast moving, busy environment and meet deadlines;
- Meticulous attention to detail and strong degree of conscientiousness;
- Strong communication skills, both written and verbal;
- Excellent written and spoken English;
- Excellent customer service and phone manner;
- Proactive approach to work, and capacity to show initiative;
- Strong IT skills, particular Microsoft Office;
- Able to absorb information, including legal concepts, and convey information to others.

Work Remotely
- No

**Salary**: £25,000.00-£30,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

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