Pa/secretary to Directors

7 months ago

Belfast, United Kingdom Lynn Recruitment Full time

Are you a hard-working and reliable professional? Do you have experience working in a Secretarial capacity? In this role, you will motivate and manage assigned staff, where appropriate, and to ensure that all tasks are carried out to agreed, quality and time targets. Read on to find out more about this exciting opportunity.

**Your Duties**:

- Compose and type confidential letters, reports, etc either on his or her own initiative or in accordance with general or specific directions, or as prepared or dictated by the director, for example, legal opinions, reports, presentation of briefs for counsel or consultants for signature by the director or senior staff as required
- Open all private and confidential mail sent to the director and department mail as required
- Arrange appointments and meetings, taking messages and arranging interviews. In the absence of the director, meeting with callers asking to see him or her
- Assist with the preparation of committee and subcommittee reports within the deadlines involved
- Maintain the personal filing system for the director and also maintain the director’s diary of appointments
- Filter telephone calls received by the director and make calls as required on behalf of the director
- Deal with members of the organisation, Members of the Local Assembly (MLA’s), Members of the European Parliament (MEP’s) and other elected representatives and liaise between the director, head of section and other departmental managers
- Deal with complaints and enquiries from the general public and liaise with other departments and outside agencies as necessary
- Organise and book travel and accommodation arrangements for director, company members, heads of service, business support managers and departmental officers attending conferences and meetings
- Service the meetings of the department’s management team and other meetings chaired by the director, or heads of service, inclusive of taking shorthand and audio notes and preparing draft minutes and other relevant documents

**Your Profile**:
Applicants must have:

- RSA Stage III Work Processing/Typing and RSA Stage III Audio Transcription or equivalent qualifications
- Recent relevant experience in a secretarial capacity
- Possession of computer skills including the effective use of word processing, spreadsheet and presentation packages or other computer software

**Additional Information**:

- Full-Time, temporary assignment
- 37 hours per week
- £17.53 per hour
- If this role isn’t for you, Lynn Recruitment sources a broad range of career opportunities to choose from. Get in touch via 02890234324 to find out more._

**Salary**: £17.53 per hour

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Belfast, County Antrim: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: 23627

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