Purchasing Administrator

2 weeks ago

Loughborough, United Kingdom GLW Feeds Full time

**About us**

Founded in 1873, GLW Feeds are one of the largest independent, family-owned livestock and specialty feed manufacturers in the UK, concentrating in roll, nut, pellet, and meal-form compound feeds. Significant investment since has resulted in a hi-tech computer-controlled production capacity of approaching 300,000 tonne capacity across two sites. Both of our sites are very close to the M1.

**Role Overview**

This support role will involve general administration, filing, data entry, checking invoices, checking contracts, order processing and full coordination of deliveries with external haulers.

**Hours of work**

Monday to Friday 8am to 5pm

**Pay Rate**

**£20,000 per annum**

**Key Responsibilities**
- Add contract numbers to the AX system
- Reconcile tonnage off contract every time receive a delivery by matching delivery ticket to invoice, checking weight and price is correct
- Validate pre-payment for accounts by putting GLW contract number on AX (database), going into accounting section and validating it
- Send paperwork to accounts to make the pre-payments
- Products are bought in bulk with prepaid tonnage and then delivered directly to farms
- Receive high volume of delivery requests from sales team with customer name, product, tonnage, sale and purchase, date of delivery, hauler rate, hauler name
- Liaise with haulers to agree prices and arrange deliveries
- Receive multiple deliveries linked to one trade agreement
- Produce trade agreement which states which supplier will drop what amount of product to which farm, on agreed date and time at the agreed rate
- Get a fixing (collection reference number) from suppliers, produce Cof and send to hauler
- If order not available to be delivered as scheduled, liaise with reps and suppliers to rearrange fixing date and update on the system (e.g if no hauler available)
- Deal with queries on weights, dates, prices, identifies the problem and liaises with others as required
- Check contracts, to see if correct purchase
- Produce invoicing for haulers, farms, suppliers
- Receive invoices from haulers and suppliers - check correct rate, weight on system if not already there, check correct Cof number and correct pricing to finalise accounts
- Deal with any product not moved in month and process rental charge
- Clear down the system of any outstanding sales and purchases by taking a screen shot, sending it to reps, checking whether to close off or carry over to next month/quarter.
- Deal with year-end high volume early orders by proactively contacting customers to remind them to schedule delivery dates

**Note**

These roles and responsibilities will change from time to time and the post holder is required to undertake any additional duties as deemed appropriate

Staff are expected to participate in training, workshops and meetings considered relevant to their job

Staff are expected to carry out their duties with full regard to the rules, policies and procedures and conditions of service contained in their employment contracts and staff handbook

Staff should adhere to all health and safety legislation

Staff should promote equality and diversity in the workplace

**Staff are required to undertake any other task that is deemed reasonable within their skill set**

**Salary**: From £20,000.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Loughborough, LE12 9BS: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Purchasing: 1 year (preferred)

Work Location: One location

Reference ID: PAGLW1

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