Procurement Assistant

A fantastic company specialising in fire protection and fire stopping. We deliver the highest standards of service and pride ourselves on our technical skills and innovative spirit.
**Specifics of the role:**
Location: Sevenoaks Office.**Due to the nature of the role, it is fully office-based**
Working hours**: 8 am to 4 pm
Only 2 people in the team at present.
**Purpose of the Role**:
As the Procurement Assistant, you will perform a range of administrative duties to support the smooth operation of the Procurement team.
The role will see you developing professional relationships with colleagues eager to share their knowledge, helping you grow within a friendly and dynamic team
**The Role**
As the Procurement Assistant, you will perform a range of administrative duties to support the smooth operation of the Procurement team.
The role will see you developing professional relationships with colleagues eager to share their knowledge, helping you grow within a friendly and dynamic team.
**The Team**
This role is part of the Procurement division within the Operations team, responsible for acquiring the necessary goods or services in-line with project budgets. The team are responsible for managing the procurement process and overseeing the expenditures throughoutthe project lifecycle. They build positive liaisons between colleagues, contractors, suppliers and customers.
**Key Responsibilities**
The tasks you will be responsible for include (but are not limited to):
**Team Support**
Represent the team as a first point of contact, for all stakeholders
Deal with telephone queries, including re-directing to the appropriate person
General support/administrative tasks associated with activities in the team
Effective management of the ‘Orders Shared’ inbox, ensuring its organised and up-to-date
Provide the team with accurate updates
Ensure excellent customer satisfaction is achieved throughout the lifecycle of a project
Work closely with the Contract Managers, Site Supervisors and Operatives
Resolve invoice queries from the Accounts team
Order office supplies i.e. stationary etc
Systems & Processes
Ensure all systems and processes are always maintained i.e. Eque2, Sage200
Process purchase orders
Process collections and off-hires
Keep accurate and up-to-date records at all times i.e. Back Order folder
Export data from various systems and format in Excel
Input data into clients’ portals
Follow-up/chase back orders from suppliers
Regular use of external delivery booking systems i.e. Datacope, Fulcrum etc
Safeguarding & De-risking
Participate in relevant training programmes
Keep abreast of the latest trends and developments
**Teamwork**
Work collaboratively with the Procurement Team and relevant departments to develop an accurate and consistent approach to achieving objectives
Promote company and service excellence throughout the full commercial lifecycle
Support other members of the wider Operation Team where required
Contribute towards building and maintaining a positive workplace for all staff
The above list of key responsibilities is not exhaustive and the post holder will be required to undertake tasks as may reasonably be expected within the scope and grading of this post.
Person Specification
Who you are, your experience and your commitment to our company mission is what we are interested in first and foremost
Essential
Proven experience in an administrative/support or similar positions, at least 6 months
Strong capability of planning, prioritising and meeting deadlines, with demonstrable experience of working under pressure and tight deadlines and managing a high workload with conflicting priorities
Excellent interpersonal skills with enthusiasm for and experience in cultivating lasting relationships as well as a strong desire to support the team
Ability to work autonomously and as a part of a team
Strong communication skills (verbal, written and listening): an ability to present information concisely, to communicate in a manner applicable to all levels
Ability to demonstrate initiative and flexibility, particularly in a fast-paced environment
Strong communication skills (verbal, written and listening): an ability to present information concisely, to communicate in a manner applicable to all levels
Numerate, strong attention to detail with a commitment to high standards
Ability to adapt to the changing demands of a growing company
Ability to resolve problems and queries efficiently
Strong proficiency in Microsoft Packages (especially Excel), SharePoint and willingness to learn multiple software systems
Ability to work effectively with and value differences of diverse groups of individuals
A genuine interest and a strong commitment to Fireproofing’s mission and customer excellence
Conversant with the construction sector and passive fireproofing
Knowledge of laws/regulations and industry trends
Please can you submit your CV as soon as possible as we are looking to fill this role as soon as possible