Personal Assistant

4 days ago


Bournemouth, United Kingdom Hays Specialist Recruitment Limited Full time

Personal Assistant / Administrator
Exiting new opportunity for a Personal Assistant to join this dynamic company based in Bournemouth. if you are outgoing, self motivated and incredibly social then this may just be the role for you.
Core responsibilities in the Personal Assistant role:

- Diary management for Managing Directors
- Management of travel arrangements and supporting documentation as required
- Attendance of key meetings and follow up note documentation
- Flagging of upcoming activities and priorities
- Data analysis and reporting when briefed
- Assisting with culture event organisation
- Assisting with personal events and errands when required
- Creating and managing a relationship calendar for client contacts of MDs

Core responsibilities in the Admin role:

- Main point of contact for any agency visitors
- Overseeing the daily maintenance and general upkeep of the agency offices
- Owning the emergency response processes and procedures for the office
- Ensuring compliance with Health and Safety requirements
- Helping establish and manage office procedures and policies
- Supporting on any in office events and activities
- Supporting the events committee as required
- Managing third party suppliers such as our daily cleaners
- Managing the purchase of office supplies (and reporting on the budgeting of)
- Supporting senior staff in creating a positive and fun working environment

Experience Required:

- Full UK drivers licence is required
- Conversational English required
- Confidence and experience in using tools such as Google slides, Excel and Word

**Required Skills**:

- An incredibly highly motivated and proactive approach to work
- Ability to work independently
- Highly trusted and confidential individual
- Ability to connect with different senior levels and communicate consistently and appropriately
- Ability to plan, prioritise and perform tasks for others under pressure
- A passion for a positive culture in the workplace
- Ability to create strong relationships with third parties - comfortable with networking
- The ability to follow instruction and confidence in asking questions to clarify

£25,000 - £30,000 DOE
Free parking
Option of hybrid working.

**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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