Administrator / Buyer

1 month ago

Fareham, United Kingdom NBS Demolition Ltd Full time

**Job Title**:Administrator / Buyer **Job Category**:Support

**Department/Group**:Head Office **Job Code/ Req#**:Admin

**Location**:Fareham **Travel Required**:As required

**Position Type **Full time

**Reporting to **Senior Management Team **Date Posted**:N/A

SC, MJ

**Hours of Work**:
Monday to Friday

**JOB FUNCTION**

**TO PROVIDE ADMINISTRATION SUPPORT TO THE DAY TO DAY RUNNING OF OPERATIONS. INCLUDING BUT NOT LIMITED TO BUYING,**
**PLANT HIRE, FLEET MANAGEMENT AND JOB COST CONTROL**

**ROLE AND RESPONSIBILITIES**

To carry out all reasonable requests to assist in the smooth running of the company.
- Administration duties as required by the team.
- Control van issues sheets and van checks ensuring all are carried out accurately and in a timely manner.
- Controlling vehicle maintenance and road legal, and driver checks. Organizing repairs for management sign off.
- Organize incoming tickets, plant waste materials etc. update plant lists and check with ops weekly plant requirements and ensure only required plant is on hire.
- Managing companies’ communications requirements Printers and phones.
- Sign out NBS plant, PPE, workwear and vans and record.
- Manage new starter process, packs and issuing to accounts, tickets to be copied and scanned.
- Incoming invoices to be tracked and issued to accounts for payment and copies held in site file on SharePoint and folders.
- Assist with updating cost tracker spreadsheets for jobs.
- Produce safety files and ensure stock available for upcoming jobs.
- Asset register control and auditing
- To set up project and initial drawing register. Admin team to control all drawing changes ensuring that all drawings are updated printed and issued to site, and field wire in a timely manner.
- Creation and management of training matrix
- Accurate invoicing of jobs.
- Filing both electronically and in paper format.
- Check portals for tender opportunities and issue to Ops director.

**PERSON SPECIFICATION**

Well presented, organized, articulate, approachable team player with an ability to prioritize workload.

Last Updated By: Simon Cathcart Date 28.03.2023

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30-40 per week

**Salary**: £22,000.00-£27,500.00 per year

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- po14 1ah: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Admin 001

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