Receptionist/facilities Assistant

4 days ago

Hungerford, United Kingdom KERRIDGE COMMERCIAL SYSTEMS CORP Full time

Ensures proper flow of office procedures, and supports the Head of Facilities, Facilities Supervisor and Administration team by carrying out common office duties. Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
** Key Responsibilities**:

- Take the post on a daily basis, record special deliveries and make arrangements for parcels to be sent and collected.
- Communicates with Egencia to produce travel itineraries for business directors and employee events
- Order taxis and arrange car hire as required
- Manage the refreshments for visitors including coffee machines, snacks and consumables.
- Approve and allocate meetings rooms as appropriate. Ensuring they are left clean and tidy for the next user and usage guidelines are met.
- Assists in planning and arranging events, including organising catering
- Manages reception area and looks after visitors
- Answers phone calls and transfers them as necessary using the Mitel system
- Produce draft documents, format and print as required.
- Maintains stock lists and orders office supplies as needed
- Scans and files appropriate documents as needed
- Raise purchase orders as required by the Facilities Supervisor
- Carrying out such other duties reasonably falling within the scope as maybe required by the company

**Key Requirements**:

- Prior Office Management Experience Preferred
- Strong Attention to Detail
- Ability to Work Without Supervision
- Excellent Time Management Skills
- Exceptional Communication and Customer Service Skills
- Technical Skills, Including Proficiency With Microsoft Office Programs
- Strong Prioritisation and Organisation Skills
- Ability to multi-task

**Company Info**

Kerridge Commercial Systems (KCS) group is the leading specialist supplier of fully integrated ERP systems and related services to niche vertical markets in the wholesale and retail distribution, logistics and service sectors. The company Head Office is located in Hungerford, Berkshire, managing operations throughout the world.

**Equal Opportunities**

KCS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires us to adjust the recruiting process please do advise us when contacted.
- To all recruitment agencies: KCS does not accept agency resumes. Please do not forward resumes to our careers site or direct to KCS employee. KCS is not responsible for any fees related to unsolicited resumes._

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