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Administrator

4 months ago

Belfast, United Kingdom Graham Group Full time

**About The Role**:
**GRAHAM FM is one of the leading providers of property related Asset Management. It provides a full range of property management services to both public and private sectors. Due to the success and expansion of the business, we are looking for an enthusiastic, innovative, dynamic individual who will contribute to the team meeting challenging business targets.**

**We are looking for an enthusiastic and experienced Administrator to provide administrative support to Managers.**

**Reporting to the Office Manager the Administrator will be responsible for the day-to-day administration duties and supporting Facilities Managers and employees. The Administrator should have an excellent telephone manner with strong communication and interpersonal skills**

**Location: Belfast, Wildflower Way**

**Hours of work: Monday to Friday, 37.5 Hours**

**Contract: Full-Time/Permanent**

The Administrator shall:

- Carry out administrative duties including word processing, photocopying, printing, filing duties
- Liaise with Helpdesk personnel to collect necessary information and assist Facilities Managers with completion of monthly reports
- Request information, collate and distribute meeting agendas
- Type and distribute Operational meeting minutes
- Collate and track operational information and uploading to company data bases
- Track and collate Third Party Use documentation
- Assume receptionist duties, greet visitors and refer to appropriate staff members, answer phone, route calls and take messages
- Control and update Contract specific asset registers
- Organise and diarise meetings
- Undertake any other duties that may be assigned from time to time
- Have a high degree of discretion dealing with confidential information
- Provide admin support to Safety, Health, Environmental and Quality Team, to include recording of H&S accidents, observations and incidents
- Document control
- Involvement in travel bookings

**About You**:
**Essential Criteria**
- Previous experience of working in an administrative or clerical role
- GCSE English at Grade ‘C’ or equivalent experience/qualification
- Administrative experience in a busy, pressurised environment
- Working knowledge of Microsoft Office software, (Word, Access, Excel, PowerPoint)

**Desirable Criteria**

1. NVQ Level 2 Administration or equivalent

**About Us**:
GRAHAM FM is a subsidiary of the GRAHAM Group. At GRAHAM FM, we’re not just one of the UK’s leading Total FM providers - we’re also a trusted partner, committed to enhancing the experience and making the lives of our clients’ easier.

Energised by continued growth, and boasting an annual turnover in excess of £948m per annum, we’re committed to investing in our people and creating the conditions for them to excel. We deliver fully integrated facilities management services across the UK and Ireland. The core disciplines we offer are:

- Building Fabric and Mechanical & Electrical (M&E) Maintenance Services
- Projects and Minor Works
- Compliance Services
- Fire and Security Services
- Energy Services
- Traffic Management.