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Administrator

4 months ago

Newcastle upon Tyne, United Kingdom Diocese of Hexham and Newcastle Full time

We are looking for an enthusiastic and experienced Administrator to support the Clergy of the Newcastle City Partnership with parish administration.

**Main Duties**
- Office _
- General office management and resource management e.g. stationery
- Administer Mass intentions
- Take and record details pertaining to baptisms, marriages and funerals and communicate with relevant parties in a timely manner
- Respond to all enquiries for certificates of baptism etc.
- Book and maintain diary for Cathedral and conference room
- Maintain a list of key/fob holders and distribute as necessary
- Volunteer Management (approx. 100 active volunteers)_
- Act as point of contact for Cathedral volunteers, groups and Catechists and co-ordinate and train as required
- Support the Parish Safeguarding Representatives with DBS administration
- Maintain a directory of Cathedral groups
- Finance_
- Support the Parish Finance and Management Committees to maintain effective systems including raising cheques to pay invoices and expenses, petty cash, raising invoices for room bookings and updating the Online Parish Accounting System (OPAS)
- Support the Cathedral Accountant to maintain effective financial systems at the Cathedral and St Michael
- Support the parish Gift Aid organisers (volunteer)
- Take minutes for the Finance Committees as required
- Communication_
- Open and distribute incoming post
- Prepare and distribute papers and documents for meetings e.g. Cathedral Head of Department meetings
- Produce publicity materials for events e.g. in-house concerts, recitals
- Update the weekend Mass sheet each week
- Support with the production of the Partnership weekly bulletin
- Send event invitations, collate responses and liaise with offices of dignitaries as required
- Building Management_
- Act as point of contact for special events (e.g. ordinations), organising marquees, catering, chairs, seating plans etc.
- Liaise with Pauline Books and Cathedral Café for events
- Liaise with Council re car parking and traffic management
- Point of contact for contractors for Cathedral and adjoining businesses
- Oversee Health and Safety procedures and checks
- Other_
- Undertake full line management responsibility for the Cathedral Cleaner and Administration Assistant
- Oversee volunteers and liaise with leaders of Mary’s Place, co-ordinating safeguarding procedures and supporting with finances
- Undertake other reasonable duties by request of the Partnership priests

**Criteria**

**Essential**
- A good level of general education, including GCSEs A*-C/L5+ in Mathematics and English
- A good grasp of English grammar, accuracy and a high level of attention to detail
- General bookkeeping experience
- Excellent customer service skills with experience of dealing with sensitive situations
- Excellent and up to date IT skills
- Strong experience in general office administration
- A professional approach with good interpersonal skills with the ability to develop good working relationships
- Experience of co-ordinating diaries and people in a work environment
- The ability to stay calm when under pressure, and be proactive and logical
- The ability to work with complete confidentiality and integrity, adhering to all internal procedures
- A good sense of responsibility, punctual and reliable
- Be self-motivated with the ability to work independently with minimum supervision
- A willingness and availability to work flexible hours when required
- Line management experience

**Desirable**
- Experience of working with volunteers

If you meet the requirements outlined above and are excited about contributing to our work, we encourage you to apply. Full details are available on our website.

**Job Types**: Full-time, Permanent

**Salary**: £26,949.00 per year

**Benefits**:

- Bereavement leave
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- administration: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 16/04/2024