Receptionist

1 month ago

Newport, United Kingdom Ministry of Justice Full time

**Receptionist - 72920**
**£19,087 - £23,182**
**Newport**:

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- HMPPS_in Wales:_
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- Preventing victims by changing lives _
- HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the men and women we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners._
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- The Welsh Language Scheme_
- Welsh Language skills for this post are desirable._
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- HMPPS yng Nghymru:_
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- Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau_
- Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i’r dy-nion a’r merched hynny rydym yn gweithio â hwy i newid eu bywydau. Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a’r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu. Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy’n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid._
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- Y Cynllun Iaith Gymraeg_
- Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon._
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**_ Overview of the job_**
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- This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities._
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- The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services._
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- The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided._
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- The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity._
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- The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position._
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- Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need._
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**_ Summary_**
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- To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures._
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**_ Responsibilities, Activities & Duties_**
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- The job holder will be required to carry out the following responsibilities, activities and duties:_
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- _Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager._
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- _To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required._
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- _To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties._
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- _To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained._
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- _To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building._
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- Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:_
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- _Process and update computer based and manual files and filing systems_
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- _Use a range of computer software in providing comprehensive administration support_
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- _Produce a range of documentation and correspondence_
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- _To access databases for information as necessary and input information as required_
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- _Scanning and archiving data, some of

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