Executive Personal Assistant

6 months ago


Todmorden, United Kingdom Weir Group Full time

Job Title: Executive Personal Assistant

Division: Weir Minerals

Location: Todmorden, onsite

PURPOSE OF ROLE

Weir operates in a fast-paced, results oriented, global environment. This position is ideal for someone who takes ownership over the details and loves to get things done. The PA role is an essential part of the office and is expected to ensure that our Leader’s time is spent on the things that matter. This role reports to the Managing Director and leads a small team comprising a PA and a Receptionist.

KEY RESPONSIBILITIES:

- Manage complex calendar and scheduling requirements
- General administration including, printing, binding documents, ordering stationery
- Build office culture by helping to organise teambuilding events, volunteer activities, speaker presentations, etc.
- Assist in organising, managing and hosting of events to help promote customers, build communities, new relationships with potential customers and relevant stakeholders.
- Liaise with external partners and business guests as appropriate to organize meetings
- Organize both team and large-scale events and run the project end-to-end, including planning and budgeting.
- Handle and process mail and correspondence as required
- Booking cost effective air/hotel/ground transportation in accordance with the Company policy
- Drive team activities, including staff meeting agendas and notes
- Minute taking, preparing packs and presentations
- Update company mobile phone logs
- Support activities throughout the calendar year to promote Weir Minerals
- Provide cover for the main visitor reception from time to time

JOB KNOWLEDGE/EDUCATION AND QUALIFICATIONS:

- Good general standard of education including Maths and English
- Excellent Microsoft Office skills (Outlook, Excel, Word, PowerPoint) and internet research
- Previous PA experience is essential and providing support to more than one person would be an advantage
- Experience of working with top-level executive management team and handling sensitive and confidential information with the highest degree of integrity and discretion
- Experience of delivering work to very high standard at pace and showing integrity and trust as well as being able to work use own initiative
- Demonstrable ability to build strong relationships with colleagues across all levels of the business, including senior leaders
- Organised and able to multitask and work to tight and often conflicting deadlines while maintaining a positive, proactive and professional attitude
- Previous management or supervisory experience would be an advantage

PERSONAL QUALITIES:

- Professional but approachable
- Curious with a passion for learning
- Able to work independently with mínimal direction, but also effectively as part of a team
- Resourceful and able to find opportunities, propose solutions, and drive execution
- Detail-oriented and passionate about continuous improvement
- Able to think fast and proactively prepare for and predict issues before they arise

WHY CHOOSE WEIR:
Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge - but it is exciting.

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir’s technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives.

COMPENSATION:

- Competitive Salary
- 37 hour work week
- 25 days annual leave plus public holidays
- Pension Scheme; 4% with 6% Weir Contributions, 6% with 9% Weir Contributions & 8% with 12% Weir Contributions
- Company discounts
- Share Builder program
- Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status._

minerals #LI-onsite #LI-KL1 #todmorden #personalassistant #executivepersonalassistant



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