Medical Staffing Lead

4 months ago

Leicester, United Kingdom University Hospitals of Leicester NHS Trust Full time

An exciting opportunity has arisen to join the University Hospitals of Leicester NHS Trust Emergency Department Medical Staffing team.

If you have an interest in providing excellent, high quality administration, you always want to go the extra mile and meet the requirements in the person specification, we'd love to hear from you.

The post is based at Leicester Royal Infirmary.

The Medical Staffing Leads are accountable to the Medical Staffing Operational Manager, to support the effective and efficient operational management of the Junior Doctors Administration Team, ensuring delivery of high quality patient care services and staff services within the resources available.
- To develop and co-ordinate the delivery of a highly organised and efficient Medical Staffing administrative and clerical service.
- In conjunction with the other Medical Staffing Lead to be responsible for the day to day operational management of the service.
- Support the Operational Manager in the delivery of a quality administrative support service for the Junior doctors ensuring compliance with local, regional and national targets, policies and initiatives. In particular to implement and ensure services are delivered in line with GMC policies and HR processes.
- Maintain and manage an accurate record of Medical Staffs annual leave/ special leave/study leave/sick leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties.

We are one of the busiest Emergency Departments in the country. We have our very own Children’s Emergency Department and receive excellent feedback from our doctors.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

**About the University Hospitals of Leicester NHS Trust**: (leicestershospitals.nhs.uk)

**Main responsibilities include**:

- To develop and co-ordinate the delivery of a highly organised and efficient Medical Staffing administrative and clerical service.
- In conjunction with the other Medical Staffing Lead to be responsible for the day to day operational management of the service.
- Support the Operational Manager in the delivery of a quality administrative support service for the Junior doctors ensuring compliance with local, regional and national targets, policies and initiatives. In particular to implement and ensure services are delivered in line with GMC policies and HR processes.
- In conjunction with the other Medical Staffing Lead, to supervise the Medical Staffing Administrator. Facilitate the continuous provision of high quality administrative support to the service users within the Clinical Management Groups and Divisions. Work with the Operational Manager in providing leadership, direction to the service, whilst developing effective working relationships, efficient practices and a motivated workforce.
- Maintain and manage an accurate record of Medical Staffs annual leave/ special leave/study leave/sick leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties.
- To Maintain and manage sickness absence via the SMART On-line system for all medical staff and produce reports when requested. Record sickness when on call and highlight any issues to relevant supervising consultant. Predict vacancies and absences and co-ordinate resignations and maternity/paternity leave cover.
- Check all incoming claims and invoices for accuracy and monitor locum expenditure. Record and submit all invoices to payroll with correct budget code according to speciality.
- Make all necessary arrangements and co-ordinate the agenda for a bi-monthly ‘Junior Doctors’ Forum/Work force Planning Meeting with a multi-disciplinary Team. Take minutes and distribute. Provide regular feedback on progress with identified issues.
- Lead on recruitment man

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