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Facilities Administration Officer

4 months ago

Slough, United Kingdom NFER Full time

Facilities Administration Officer

12-month Fixed Term Contract

Location: Slough

**Salary**: £29,671-£33,393

We are a highly respected and independent not-for-profit charity, whose research and assessment informs policy and practice, helping to ensure the best possible education for children and young people.

As the Facilities Administration Officer, you will be essential for the effective daily operation of Facilities soft services and administrative function.

Some of your core duties will include:

- Managing Facilities soft services, including line management and responsibility for the operation of all Reception services, room booking, post, goods in, and the Facilities Help Desk, supporting with workload planning, ensuring standards are maintained and reporting on performance.
- Organising and agreeing departmental rotas and cover arrangements; to accurately record holidays, absences and overtime and ensure the timely submission of time sheets to the Finance team.
- Maintaining the Facilities’ contracts database and contractual information and arranging maintenance activities.
- Reviewing costs, researching products and suppliers, and negotiating new contracts.
- Organising and taking notes of team meetings, as well as for central committees, such as the SHE Committee.

This is a full-time office-based role working Monday to Friday, typically 09:00 to 17:00 but with some flexibility to work earlier and later times as and when required.

You’ll be a good fit for this role if you:

- Have excellent organisation skills with the ability to prioritise tasks and work under pressure
- Are an excellent communicator and team player able to adapt to work with a variety of people
- Are a good planner able to pre-empt issues and provide solutions to minimise disruptions
- Have a general willingness to be helpful, enthusiastic and are flexible
- Can use your initiative and work unsupervised
- Have a good understanding of general health and safety principles

Bonus Points:
We’re eager to hear from you if you’ve worked in an administrative role, maybe within health and safety, or you have experience of service level agreement and contract renewals. Previous facilities experience is desirable but not essential.

Other companies may call this role Administrator, H&S Administrator, Facilities Administrator, Facilities Co-ordinator, Admin Assistant or Office Administrator.

Why NFER?
- Competitive salary
- Generous pension scheme
- Free parking
- 30 days’ holiday per year plus Bank Holidays + additional discretionary days
- Excellent support for professional development
- Great work/life balance (35 hours worked per week)

Applications are to be submitted by midnight 22 September 2023.