HR Administrator

About Us

While Spellman is not a household name, our products are used to make and often power many of the most advanced technologies that make modern life possible. With design and manufacturing sites in North America, Europe and Asia, we have become the preferred provider of high voltage power solutions for OEMs pushing the boundaries of technology around the world by designing and producing the products they need to power progress.

MAIN OBJECTIVES

To provide a professional administrative and customer focused support service for Spellman UK. This role sits near the reception area and will also be responsible for meet and greet reception duties.

The requirement of the post needs an extremely well-organised and pro-active individual with excellent IT skills, a high standard of administrative, clerical and secretarial skills, and the ability to deal effectively with a wide range of people. You will also have excellent communication and interpersonal skills, work with meticulous attention to detail and maintain discretion at all times.

This role does not offer Hybrid Working due to its Reception based duties and would require someone who is able to come on site 5 days a week.

KEY RESPONSIBILITIES
- General day to day business admin - cover reception where needed, data entry, draft correspondence.
- Acting as initial point of contact for employees and visitors
- Administering and maintaining the HR Information System (HRIS) Workday; updating with new starters, leavers and amendments, creating reports and reviewing and updating data integrity.
- New starters: Organising and delivering HR inductions, arranging ID passes, administering required tools for the new hire such as PPE (Lab Coats, safety glasses and safety shoes) and locker room access etc.
- Leavers: Overseeing leavers, raising IT Tickets and ensuring company property is returned, recorded and exit interviews arranged
- Learning and Development: Coordination of training for staff on site, booking courses, raising POs, organising training interventions, preparing sponsorship agreements and recording of completed training.
- Mental Health: This role will help the Company positively support mental health and partake in Mental Health Awareness month and or Global Mental Health projects.
- Administering the Continuous Improvement programmed called the ‘IDEAS Scheme’.
- Staff Social Events: Organise staff events such as the summer BBQ celebration etc.
- GDPR: ensuring compliance with the General Data Protection Regulation (GDPR), maintaining confidentiality of employee information and the Company’s data at all times.
- Administrative support to other functional teams as and when required. Such as organising Lunches for visitors.
- Responsible for booking travel arrangements for employees travelling for Business purposes, such as flight’s hotels and taxis etc. This involves working with our travel agent to find the best travel deal/package and sending all required travel related documentation to the employee(s) travelling.
- Organising and arranging meetings for staff, including refreshments and lunches etc
- Responsibility for adhering to the Company’s ISO 9001 Quality, ISO14001 Environmental and Health and Safety management systems

EDUCATION/ EXPERIENCE REQUIRED
- Previous experience working in a similar HR and Business administration role.
- Process driven with a strong attention to detail ensuring all HR data entries are accurate.
- Proactive and enthusiastic, you are curious, flexible and demonstrate a strong work ethic.
- Proficient written and verbal communication skills
- Ability to create a sense of trust and personal integrity with employees and management.
- High level of proficiency in HRIS and data integrity.
- Aspires to continuously improve working practices and services.
- Flexibility is essential as the role includes a wide variety of responsibilities and ability to handle a reasonable level of pressure and demanding priorities without losing attention to detail and efficiency.
- CIPD qualified or willing to work towards is preferred.
- Mental Health First Aider qualified or willing to work towards is preferred.

The above responsibilities are not exhaustive, and you may be required to fulfil other duties and responsibilities from time to time for which you are reasonably qualified.
- Note to Recruiters and Placement Agencies: Spellman High Voltage Electronics does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Spellman High Voltage Electronics employee. Spellman High Voltage Electronics will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Spellman High Voltage Electronics and will be processed accordingly._